ASSISTANT, HOSPITALITY AND EVENT SALES

Date Posted: Jan 11, 2017
Application Deadline: Jan 20, 2017

Salary: TBD
Province: Ontario
Region: Metro Toronto Area
Organization's Field/Discipline:
Term: Full-time
Career Level:

Organization Description

Toronto International Film Festival
The Toronto International Film Festival (TIFF) is a charitable, not for profit, cultural organization whose mission is to transform the way people see the world. Its vision is to lead the world in creative and cultural discovery through the moving image.

Job Description

TIFF is dedicated to presenting the best of international and Canadian cinema to film lovers in our home TIFF Bell Lightbox.  Our aim is to become a creative community and global leader, and one of the world’s premiere organizations in the discovery and understanding of film.

TIFF, a vibrant not-for-profit arts organization, is hiring for the full-time position of:

ASSISTANT, HOSPITALITY AND EVENT SALES

Reporting to the Manager, Bookings Office, the Assistant will be responsible for supporting the department in the event sales bookings at TIFF Bell Lightbox.

RESPONSIBILITIES:

  • Oversee event inquires by email (events@tiff.net) and phone
  • Follow-up on event inquiries,  Send online form, event checklist, guidelines and venue information; send emails of confirmation and answer general questions about TIFF Bell Lightbox
  • Assist in booking and scheduling TIFF Bell Lightbox
  • Organize event inquiries for approval; maintenance of documents
  • Prepare Event Estimates, execute event Contracts and process Deposit Invoices as required
  • NetSuite administrator for Hospitality & Event Sales department
  • Ensure event related information is accurately represented in event management system (Artifax) and is kept up to date
  • Follow-up with clients on status of events, hand over and debrief files to assigned Event Production Coordinators
  • Provide assistance with planning and execution of Event Sales new business initiatives i.e. Fam Tours, TIFF Bell Lightbox Showcases
  • Provide site visits/tours of TIFF Bell Lightbox
  • Assist the Booking Office Manager and Hotel Coordinator with administrative duties
  • Capture sales revenue on Hospitality & Event Sales tracker
  • Organize and maintain e-filing systems
  • Assist with the development and maintainence of department sales tools, policies & procedures
  • Support the execution of sales and marketing tactics ie) website, print & PDF materials
  • Assist with the creation of new business/revenue development
  • Compile departmental reports and revenue tracking
  • Submitting invoices/requesting PO’s
  • Keep departmental records up to date and accurate
  • Other duties as assigned
  • Submitting yearly reports
  • Keep departmental records up to date and accurate
  • Other duties as assigned


Requirements:

MINIMUM REQUIREMENTS:

  • University degree, community college diploma or equivalent work experience
  • Minimum 1 year experience in the area of Event Sales, Hospitality, and Even Planning
  • Well developed administrative and organizational skills, with the ability to prioritize
  • Well developed verbal and written communication skills
  • Well developed interpersonal and public relations skills
  • Dynamic and outgoing personality with sound judgment and discretion
  • Professional manner and “can-do” attitude
  • Excellent attention to detail, budgets, timelines, and objectives
  • Strong project management skills
  • Ability to both work independently and in a team environment as well as the ability to both take direction and show initiative
  • Understanding and commitment to superior client servicing
  • Office administrative management an asset
  • Experience working in a non-profit arts organization considered an asset
  • Knowledge of database management an asset, specifically Artifax
  • Knowledge of financial software an asset, specifically NetSuite
  • Adaptable to a flexible work schedule including some evenings and weekends


How to Apply:

HOW TO SUBMIT & APPLICATION DEADLINE:

  • Please submit cover letter, resumé and the names and phone numbers of 3 references as one (1) PDF or Word document, by 5pm on FRIDAY, JANUARY 20, 2017.
  • All applications must be submitted online through the posting found on our website tiff.net/careers.
  • Please note in your cover letter where you saw this job posting.

CLOSING:
We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. No telephone or walk-in inquiries please. All applications are considered confidential.

TIFF is committed to providing accommodations for people with disabilities and will work with applicants to meet their needs. TIFF is an equal opportunity employer.

TIFF is a charitable, not-for-profit cultural organization whose mission is to transform the way people see the world, through film.  Its vision is to lead the world in creative and cultural discovery through the moving image.



Contact Info:

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