Senior Coordinator, Special Collections

Date Posted: Feb 02, 2015
Application Deadline: Feb 17, 2015
Start Date: Mar 09, 2015

Salary: TBD
Province: Ontario
Region: Metro Toronto Area
Organization's Field/Discipline:
Term: Contract
Career Level:

Organization Description

Toronto International Film Festival
The Toronto International Film Festival (TIFF) is a charitable, not for profit, cultural organization whose mission is to transform the way people see the world. Its vision is to lead the world in creative and cultural discovery through the moving image.

Job Description

TIFF, a vibrant not-for-profit arts organization is now accepting applications for the contract position of: Senior Coordinator, Special Collections

TIFF is dedicated to presenting the best of international and Canadian cinema to film lovers in our home TIFF Bell Lightbox.  Our aim is to become a creative, community and global leader, and one of the world’s premiere organizations in the discovery and understanding of film. We are seeking a highly motivated individual who wants to be a part of our ever growing team, and be part of Toronto's cultural history.

Overview:
This is a shared position between Library (75% and Exhibitions 25%), reporting to the Manager, Special Collections.
To register all incoming items for FRL and Exhibitions using the Collections Management System (MIMSY)
To ensure all appropriate documentation for intake collection items meets museum standards and the requirements and high standards of TIFF, including but not limited to loan agreements, contracts, and condition reporting the Senior Coordinator will enter the items/collection when it is received and add it to the accession register with any accompanying documentation.  After receipt the collection will be assigned for archival description by the Manager, Special Collections to the appropriate staff.
To ensure that the care and presentation of Special Collections meets museum standards and the requirements and  high standards of TIFF when artifacts are presented in exhibitions by advising on presentation and display and producing condition reports, under the direction of the Special Collections Manager.
Act as an international courier on behalf of TIFF for the tour of Special Collections, in particular the David Cronenberg exhibition, as required. (This responsibility will be shared with the Senior Coordinator, Exhibitions.)


Responsibilities:

  • Film Reference Library/Exhibitions–intake and register Special Collections for the FRL, donations, film prints and temporary loans for Exhibitions.  Act as courier for touring exhibitions (this may involve travel)
  • Prepare detailed condition reports for Special Collections used in exhibitions
  • Preparation of initial donation documents for FRL. Input of registration documentation when a collection is received.  Attaching relevant documentation as donation agreement is processed                                                                                                                              
  • Research and registration for the presentation of Special Collections in exhibitions, including producing condition reports and making recommendations for conservation and display, in collaboration with the Senior Coordinator, Exhibitions                                                    
  • Ensuring appropriate, museum-standard care and presentation for all artworks and artifacts which tour or are exhibited, in collaboration with the Senior Coordinator, Exhibitions    
  • Quality control of database input, including setting of standards and processes for use


Requirements:

Minimum Requirements:

  • Three years experience in exhibitions registration at a museum, art gallery or cultural institution, preferably including work on travelling exhibitions
  • Proven in-depth knowledge of registration practices, museum standard conservation and international shipping
  • Broad knowledge of a variety of moving-image formats
  • Broad knowledge of the history of cinema and the moving image
  • Proven exceptional written and verbal communication skills
  • Excellent administrative, organizational, time-management and research skills
  • Proven ability in database management
  • Proven ability to work effectively under pressure
  • Proven ability to oversee and direct the work of others
  • Adaptable to a flexible work schedule including some evenings and weekends


How to Apply:

Please submit cover letter, resumé and the names and phone numbers of 3 references attached as a PDF or Word document (we do not accept Cloud hosting or File Sharing programs),  by 5pm on February 17, 2015  BY EMAIL ONLY

TIFF Email:  careers@tiff.net *Please note Senior Coordinator, Special Collections in the subject line*

Please note in your cover letter where you saw this job posting.

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. No telephone or walk-in inquiries please. All applications are considered confidential.

TIFF is an equal opportunity employer.

TIFF is a charitable, not-for-profit cultural organization whose mission is to transform the way people see the world, through film.  Its vision is to lead the world in creative and cultural discovery through the moving image.



Contact Info:

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