Job Details

Job Description

Organization:
Pride Toronto
Website: http://www.pridetoronto.com
Position: Site Logistics Assistant
Term: Contract (6 months; full time)
Location: Toronto
Salary: TBD
Start Date: Apr. 1, 2010
Application Deadline:
Friday February 16, 2010


Organizational Overview
Pride Toronto is a not-for-profit organization that presents Pride Week, a week-long arts and cultural festival celebrating Toronto’s *LGBTTIQQ2SA communities. The festival is produced by 26 year-round volunteer committees, each producing a specific aspect of the festival, and 10 full time staff who manage the organization and direct and support the activities of the committees.
* Lesbian, Gay, Bisexual, Transsexual, Transgender, Intersex, Queer, Questioning, 2Spirited, Allies

Position Overview
Reporting to the Site Logistics Manager, the Site Logistics Assistant is responsible for securing all venues/ properties needed for producing the Pride festival. This includes designing a festival site that adequately serves all of the organization’s needs, ensuring the activities meet all regulations, laws and bylaws, working with all city services and departments, and securing all applications from local businesses for extension of their hours of service during the festival.

Given the size, scope and responsibilities that planning the Pride site entails, the successful candidate will work to complete all these tasks by working effectively with appropriate year-round Pride Toronto volunteer committees, each of whom focus their activities on one specific area of the festival. Collaborating on a day to day basis with the Site Logistics Manager, Volunteer Program Manager, Arts and Entertainment Program Manager, Director of Operations and Executive Director, who are each responsible for developing elements of the festival and managing the activities of the year-round volunteer committees.
Responsibilities:
Site Layout
• Negotiate with all relevant venues to secure the rental of all required properties during the festival week-end.
Site Operations and Logistics
• Ensure that all venue contracts are prepared and sent for signing and approval to the Site Logistics Manager and the Director of Operations in a timely manner.
• Ensure that all venue contracts are properly filed, executed and all payments are paid or received in a timely manner and in the appropriate amounts.
• Ensure a production schedule is developed and executed during the festival to ensure proper load in and load out of all supplies and services on site, timely set up and tear down of all infrastructure, and compliance with all laws, by-laws, permits and regulations.
• Coordinate the dissemination of other key logistical documents
• Create the Supply & Services Schedule for Pride Weekend and be responsible for coordinating the suppliers, in order to achieve the objectives of the schedule.
• Attend various supplier and municipal government site walks and conduct additional site walks as necessary.
During the Pride Weekend Street Festival, the Site Logistics Assistant will:
• Be the on-site contact for suppliers, assist in the monitoring of equipment delivery and supplies, ensuring timelines are maintained and the inventory is accurate.
• Coordinate all load-out and clean-up services as necessary.
• Lead a crew of people working throughout the night
After the festival is complete, the Site Logistics Assistant will:
• Assist with the reconciliation of supplier accounts and file any/all paperwork.
• Participate in the festival debrief process.
Additional Responsibilities
• Work with the appropriate committees to enhance and further develop Pride Toronto’s Emergency Plan, lost child policies, etc...
• Work with the appropriate committees to develop an Operation Manual and all other appropriate documents needed by all volunteers and staff during the week-end.

Requirements

Qualifications
• 2-3 years of demonstrated experience in event management or planning (preferably with outdoor festivals) or other comparable experience preferred.
• Ability to be extremely detail oriented but with consistent reference to the ‘big picture’.
• Excellent planning, organizational and problem solving skills
• Experience and knowledge of city regulations, departments and services a strong asset
• Experience working with street vendors and licensed venues a strong asset
• Education in event planning or management (preferably in relation to festivals) or comparable field a strong asset.
• Excellent people management skills, with demonstrated experience managing, coordinating and providing support to large working teams.
• Excellent communication, interpersonal and problem solving skills
• Excellent organizational, prioritization and multitasking skills
• Demonstrated ability to work in a fast paced, high-pressure environment
• Ability to work within a flexible schedule, including some evenings and week-ends
• Ability to manage multiple projects, work independently and as part of a small staff team.
• Experience and knowledge of Toronto’s LGBTTIQQ2SA communities a strong asset
• Not-for profit experience an asset
• Creative, out of the box thinker, with strong project management skills and a ‘can do’ attitude.
• Must enjoy working with people and managing multiple demands from a large team of volunteers
• Proficiency in AutoCAD an asset

Additional Information

Position Type: Full Time, 6 month contract
Deadline: February 16th, 2010.
Compensation:
TBD
Apply To:
Ben Freeman
Email: Ben@PrideToronto.com
Fax: 1-877-541-7722
Please include :SLA application in subject line.

*Present cover letter, resume and references in one WORD document as a single attachment to your email

Date Posted: February 05, 2010