AR/AP Clerk

Date Posted: Dec 24, 2018

Salary Range: 40K - 60K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Health, Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: Business
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Bespoke Audio Visual
In an increasingly busy world, events provide a unique opportunity to bring people together, to provide them with opportunities to connect with one another and to communicate your brand. 

Bespoke AV is a full-service audiovisual equipment rental and staging company.  Our core business is rental and temporary installation of audio and visual equipment. 

We work with you from fruition to completion to make your event a success.  Our team will help you design and manage the logistics for your event and we will outfit your event with the industries latest, state-of-the-art special events technical equipment. 

We follow a project management methodology that allows our team to help you meet deadlines, maximize opportunities and produce a superior event.  Whether you’re staging a last-minute press conference or a summit you’ve been planning for two years, our experience can add value to your event team. 

Job Description

The AP/AR Clerk will be responsible for managing Bespoke Audio Visual accounts payable, accounts receivable, completing payroll with all requisite deductions and maintaining appropriate financial documentation through an organized system of filing. Other responsibilities will include producing monthly accounting reports, making accurate monthly remittances, recording deposits to the General Ledger as well as processing payable and received cheques, providing assistance with annual audit working papers, ensuring the timely and accurate invoicing and vouchering, updating the internal database and administrative duties related to finance and bookkeeping. Other duties will be assigned as necessary.

Core Competencies
  • Customer Focus
  • Communication
  • Energy and Stress
  • Team Work
  • Quality Orientation
  • Problem Solving
  • Accountability and Dependability
  • Operating Equipment
  • Ethics and Integrity
Job Duties
  • Maintaining an organized filing system for all appropriate documents.
  • Produce monthly accounting reports.
  • Ensure accurate processing of monthly remittances.
  • Prepare the general ledger.
  • Prepare journal entries.
  • Manage accounts receivable.
  • Manage accounts payable.
  • Prepare trial balances.
  • Open and close books for auditors.
  • Prepare financial statements.
  • Prepare bank reconciliations.
  • Conduct banking.
  • Prepare payroll.
  • Invoice clients.
  • Assess fixed assets and depreciation.
  • Costing and budgeting.
  • Prepare income tax.
  • Prepare reports.
  • Store, update and retrieve financial data.
  • Perform clerical duties, such as maintain filing and record systems.
  • Manage inventory control.
  • Answer customer inquiries.
  • Process claims and vouchers for payment.
  • Enter invoices.
  • Match invoices with purchase orders.
  • Check all claims for accuracy.
  • Verify account codes and signatures for proper assignment of budgetary expenditures.
  • Act as first line contact with vendors regarding billing problems.
  • Perform bi-weekly payroll processing, reporting, and quality assurance functions.
  • Keep Finance Manager informed of potential accounting and billing problems.
  • Serve as a back-up for various accounting and administrative functions.
  • Perform other duties as assigned.


Requirements:

  • Post Secondary Degree or Diploma in Business Administration, Finance, Accounting or other related field.
  • Three years of experience in accounts payable/accounts receivable, payroll, and general bookkeeping.
  • Strong working knowledge of accounts payable and accounts receivable functions.
  • Experience with budget, accounting, and reporting systems.
  • Strong working knowledge of Generally Accepted Accounting Principles and Practices.
  • Perform mathematical computations accurately and quickly.
  • Extensive, experience and knowledge in dealing with accounting systems, budgets, internal controls, business planning, and asset management is desirable.
  • Advanced proficiency with Quickbooks Online accounting software and spreadsheet programs and applications an asset.
  • Effective attention to detail and a high degree of accuracy.
  • High level of integrity, confidentially, and accountability.
  • Strong work ethic and positive team attitude.
  • Sound analytical thinking, planning, prioritization, and execution skills.
  • Ability to respond appropriately in pressure situations with a calm and steady demeanor.
  • A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills.
  • Excellent teamwork and team building skills.
  • Able to effectively communicate both verbally and in writing.
  • Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
  • Experience creating and managing budgets for a large, distributed organization.
  • Strong problem identification and problem resolution skills.
  • High level of proficiency with Microsoft Office productivity suite.


Additional Info:

  • Travel may be required.
  • Ability to attend and conduct presentations.
  • Manual dexterity required to use desktop computer and peripherals.
  • Overtime as required.


How to Apply:

Qualified applicants should send along a resume to: careers@bespokeav.ca with the subject line of AR/AP CLERK POSITION.

Bespoke Audio Visual is an equal opportunity employer and strives to ensure that its hiring process meets the needs of all persons with disabilities. As such, Bespoke Audio Visual will provide reasonable accommodation for any applicant, as requested during the hiring process.

Bespoke Audio Visual seeks to fully integrate the principles of Employment Equity and will ensure the full participation and advancement of members of historically disadvantaged groups (i.e., members of visible minorities, persons with disabilities, women, and aboriginal peoples). Bespoke Audio Visual will achieve this by ensuring that its hiring process is fair and equitable for all persons.