Administrative Assistant

Date Posted: Sep 14, 2020
Application Deadline: Oct 09, 2020
Start Date: Nov 09, 2020

Hourly From: $20/hr To $25/hr
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Health, Pension
Organization's Field/Discipline: Cultural Industries
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

NABET 700-M UNIFOR represents over 3,000 Film, Television, and New Media Technicians in the province of Ontario. 

Job Description

  • Answering email general queries and telephone queries regarding membership and Permittee status
  • Database management
  • All website updates and maintenance
  • Updating the Hotlist online weekly and emailing it to Members via Mailchimp
  • Processing requests for Member usernames and passwords
  • Inputting online resumes/portfolios and administration of the resume section of the website
  • Preparing all required documentations and set-up for monthly meetings (i.e. Workshops, Executive Board, Department and General Meetings on an as needed basis)
  • Mailings
  • Filing and photocopying production and Member documents
  • Scanning and backing up of archived documents
  • Mass emails
  • Filling in for reception and call stewards
  • Miscellaneous administrative tasks
  • Attend Departmental Meetings and General Meetings as required
  • website updates
  • Website/Mailchimp troubleshooting for Members
  • Enter into Filemaker all Member/Permittee address updates and inform Matheis of all changes
  • Northern address reconciliations for all technicians working on Northern shows
  • Handle inquiries about the Apprenticeship program and onboard interested applicants
  • Prepare Health and Safety USB's for the Business Agent as requested
  • Check dispensation show call sheets for Members/Permittees
  • Other duties as assigned by Management


  • Minimum of 1-2 years experience working in an administrative assistant capacity
  • Post-secondary education
  • Excellent written and verbal communication skills
  • Strong organization and planning skills
  • Exceptional time management skills with the ability to multi-task, prioritize workload and meet deadlines
  • Great listener with the ability to follow direction well with minimal supervision 
  • Ability to work under pressure
  • Punctual
  • Attention to detail, problem solving/critical thinking skills and troubleshooting abilities
  • Computer savvy and working experience with MS Office, CMS, Outlook, web tools and Social Media Platforms
  • It would be considered an asset if you have intermediate to advance skill level in Excel
  • Willingness to carry out a variety of tasks and voluteers readily
  • Positive attitude and a team player
  • Occasional weekend and evening work required

How to Apply:

Please email your cover letter and resume to:

Closing Date for submissions: Friday, October 9, 2020

Please no phone calls.

COVID-19 Resources
There are many supports and financial relief for artists, creatives, and cultural workers at this time. You can find them on our FYI page.


Listen to JobBoard Success Stories Podcasts and learn how to navigate work in arts and culture. 

Have a JobBoard success story you'd like to share in a podcast? Contact mona(at)


Looking for work? Consider volunteering. Check out DiscoveryBoard for positions. 
According to StatCan, "volunteers can make key contacts that may help them improve their performance or even lead to other employment opportunities."

JobBoard Policy