Administrative Associate

Date Posted: Jul 28, 2020
Application Deadline: Aug 07, 2020
Start Date: Aug 17, 2020

Salary From: 45K To 50K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: N/A
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

The Glenn Gould Foundation

The mission of The Glenn Gould Foundation is to honour Glenn Gould’s spirit and legacy by celebrating brilliance, promoting creativity and transforming lives through the power of music and the arts with the Foundation's signature activities, including The Glenn Gould Prize. The Glenn Gould Foundation is a registered non-profit organization.



Job Description

The Administrative Associate provides key support to the organization, contributing to its
efficient operation, transparency, and accountability, and to the successful implementation of its
key program and fundraising activities.
Reporting directly to the Executive Director (ED) and the Director of Marketing,
Communications and Development (DMCD), you will work collaboratively to maintain
important operational and administrative functions, including:
  • Provide administrative support for GGF’s programmatic activities, including event planning and management, supporting promotional and social media outreach, supplier research and management, ticket sales and guest list management, final reconciliation, and reporting;
  • Assist the management team in all fundraising and donor stewardship activities, including accurate records-keeping and acknowledgement systems, issuing donation receipts, solicitation requests, donor relations and recognition event planning, and helping coordinate the involvement of board directors, staff and other key volunteers in fundraising activities;
  • Manage office administrative tasks, including maintaining office inventory of supplies, troubleshooting for office equipment, verifying and arranging payments of office expenses and invoices, maintaining calendars, and managing incoming and out-going mail and correspondence;
  • Conduct research and prepare briefing notes and other materials as required for meetings for the ED and DMCD;
  • Support the bookkeeping team, including bank deposits, accounts payable and receivable reconciling accounts, issuing tax receipts and year-end audit preparation, and being familiar with the chart of accounts and allocation of expense procedures; process donations, including credit card donations;
  • Report to SOCAN;
  • Assist with government filings;
  • Assist with planning and coordinating board and committee meetings, taking minutes and dissemination of materials, and interaction with the GGF’s directors;
  • Support the maintenance of the office databases and records;
  • Be broadly familiar with the mission, work and history of the GGF, its network of donor and creative relationships, its in-house resources and current and future project files, suppliers, and key relationships, and trends within the arts sector;
  • Contribute, as required, to the GGF’s diverse operations and projects;
  • The GGF has an office in downtown Toronto. During the Covid-19 Pandemic and Social Distancing, you will operate and provide the services from a remote location.


Requirements:

You have strong and engaged passion for the arts, recognizing their importance in a vibrant
society and within the lives of individuals, as well as the role of The Glenn Gould Foundation to
promoting and contributing to that vision. You are well-organized, detail-oriented, flexible and
prepared to contribute to the varied and changing workflow of a small but dedicated team. You
are comfortable working independently as well as in a team setting, and have strong skills with
GSuite, basic business programs in other platforms (word processing, spreadsheets, data base /
CRM programs, calendars, etc.) and have experience working in a Mac environment.

You will be entrusted with confidential information, and will interact with persons in key GGF
relationships, including business and government officials and artists. You are discreet, tactful
and you communicate in a professional manner that represents the organization effectively and in
a positive manner. You have the confidence to contribute to planning and strategic discussions
where your creative input and insights will be valued and acknowledged.

Additional Info:

This is a full-time, one-year contract position starting at the earlist possible date, and no later than August 21. Some evening and weekend work required. There will be a three-month probationary period. This contract may be extended by mutual agreement.

Compensation: The position will pay an annual salary of $47,500.



How to Apply:

See www.glenngould.ca for further information. Please send a cover letter and your resume to info@glenngould.ca, with the subject line “ADMINISTRATIVE ASSOCIATE,” on or before August 7. We thank all applicants and will respond directly to those who are best suited to this position.



COVID-19 Resources
There are many supports and financial relief for artists, creatives, and cultural workers at this time. You can find them on our FYI page.

Podcasts

Listen to JobBoard Success Stories Podcasts and learn how to navigate work in arts and culture. 

Have a JobBoard success story you'd like to share in a podcast? Contact mona(at)workinculture.ca

DiscoveryBoard

Looking for work? Consider volunteering. Check out DiscoveryBoard for positions. 
According to StatCan, "volunteers can make key contacts that may help them improve their performance or even lead to other employment opportunities."

JobBoard Policy