Administrative and Program Assistant

Date Posted: Aug 13, 2019
Application Deadline: Aug 29, 2019

Salary Range: 30K - 40K
Province: Ontario
Region: Peel Region
City: Mississauga
Employee Benefits: Health
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Living Arts Centre

The Living Arts Centre is a not-for-profit, charitable organization that operates the premiere arts and culture facility located in the heart of Mississauga, Canada’s sixth largest city.  Dedicated to being a place for global engagement in the arts, the Centre houses a stunning landmark atrium, three presentation ready theatres, seven professional craft studios, and an attractive in-house restaurant and burgeoning catering operation.   In its 21st year of operation, with a mission to promote Arts for Life, the Centre plays host to hundreds of performing arts, educational, community, and corporate events and activities each year. The Living Arts Centre is a dynamic and accessible gathering place for creativity that welcomes more than 400,000 discerning and culturally diverse visitors annually.



Job Description

The Centre is seeking a creative, dynamic, and talented individual to join the Studio Arts team. The ideal candidate has administrative, arts and programming experience and will follow guidelines developed by the Centre to create safe, encouraging, and creative learning environments for program participants. For more information regarding our programs, please visit our website at www.livingartscentre.ca.

JOB SPECIFICATION:
The Studio Arts Administrative and Program Assistant will support activities within the Centre’s professionally equipped glass, wood, textile, ceramic, sculpture, photography, dance and painting and drawing studios. Resident Artists, School Workshops, Camps, Community Courses, Specialty Programs, and Exhibition Programming operate within these spaces in addition to its Gallery. This position reports to the Supervisor, Community Courses and Events.

RESPONSIBILITIES:
  • Provide clerical and administrative support to Program Supervisors/Coordinators
  • Establish and maintain computerized databases, filing systems, forms, statistics, and contact lists
  • Input and maintain all program room bookings, set-up requirements, and signage for internal and external communication
  • Work with and provide excellent customer service to program participants, volunteers, instructors and the general public
  • Greet and/or assist Courses, Camps or School Workshops as required
  • Organize and facilitate all ceramic pick-ups and wrapping for School Workshops
  • Assist Coordinators with the daily operations of Studio Arts programming
  • Prepare studio rental client contracts and maintain client customer service
  • Maintain and order office supplies
  • Prepare and maintain Course and Camp class lists, program resources and patron registration information
  • Inventory, organize and maintain studio arts materials and supplies
  • Provide timely customer service through email and phone communication
  • Perform other related duties as assigned


Requirements:

QUALIFICATIONS:
  • Post-secondary diploma, degree or equivalent in fine arts, arts education, arts administration, leisure/recreation studies or related discipline
  • Minimum of 1 year arts administration experience
  • Excellent communication, problem solving and interpersonal skills
  • Excellent organization, multi-tasking and time management and reporting skills with acute attention to detail
  • Ability to work effectively and professionally in a team environment and deliver exceptional customer service to the general public and clients
  • Experience working with volunteers, high school co-op students and/or interns
  • Experience working with children in a recreational or educational setting
  • Advanced Microsoft Word, Excel, and Outlook (email & calendar) skills required
  • Knowledge of Event Bookings Management Systems experience is beneficial
  • Flexible and attuned to the human relations of working in a team environment
  • Experience working in a fast paced environment with changing priorities
  • Program facilitation experience is an asset
  • First aid training is an asset
  • Oral and written French is an asset


Additional Info:

This is a full time permanent position that requires the successful candidate to work some flexible days, weekends and holidays as scheduled.

Employment offer is conditional upon receipt of a Criminal Record Search and Vulnerable Sector Screening that is acceptable to the Living Arts Centre.

The Living Arts Centre is an Equal Opportunity Employer and operates in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code. If selected to participate in the recruitment, selection and/or assessment process, we ask you to please inform Living Arts Centre staff of the nature of any accommodation(s) you may require in respect of any materials or processes used to ensure your equal participation.

How to Apply:

Qualified candidates must submit a cover letter and resume by Thursday August 29, 2019 to Leslie Leader by email at: leslie.leader@livingarts.on.ca.

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