Bilingual Program Administrator (General)

Date Posted: Jan 13, 2021
Application Deadline: Feb 02, 2021
Start Date: Mar 08, 2021

Salary From: 40K To 65K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Health, Pension
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Ontario Arts Council
The Ontario Arts Council is a publicly funded agency of Ontario’s Ministry of Tourism, Culture and Sport. OAC’s primary purpose is to award grants to professional artists and arts organizations.

Job Description

Competition number: 8-20
Deadline date for submissions: February 2, 2020 at 5 pm
Affiliation: Unionized
Remuneration: $42,727 – $64,723
The Ontario Arts Council (OAC) requires an experienced administrator to provide key administrative and logistical support services for regularly and temporarily assigned granting programs, processes and projects, and act as primary reception and program administration backup, as well as communicating detailed information to applicants on grant requirements and how to apply.
Key Responsibilities: 
  • Responds to general inquiries about granting program requirements and use of the on-line grants system by phone, e-mail or in person 
  • Conducts applicant eligibility reviews 
  • Supports the grant review panels by providing administrative and technical support throughout the process, such as viewing of applications, score sheets and audio-visual materials, and taking notes
  • Prepares payments to be issued
  • Prepares mass communications
  • Makes logistical arrangements for meetings, such as room bookings, hotel, travel and meal arrangements 
  • Records management, archiving, sorting and filing
  • Works reception for breaks and other leaves
  • Provides general administrative support where needed


  • Few years of experience in an administrative capacity, preferably within a not-for-profit arts context, combined with relevant training and/or education to further strengthen one’s ability to do the job
  • General knowledge, understanding, appreciation and experience with a broad range of art forms and not for profit arts management is an asset
  • Communicating in English at an excellent level is a requirement for reading, writing and verbal communication skills
  • Bilingualism in oral and written French at the Advanced level is a requirement
  • Knowledge of ASL, Indigenous languages is an asset
  • Results-oriented person with strong ability to work under pressure to meet tight deadlines in a fast-paced environment with multiple priorities 
  • Highly organized, attentive to detail, multi-tasking individual with strong time management skills 
  • Works well independently as well as collegially with others 
  • Communicates in a professional demeanor with a customer service focus 
  • A supportive, positive attitude when communicating with artists and arts organizations that have different needs, capabilities and are from diverse communities
  • Intermediate to advanced proficiency with Word and Excel is essential, experience with Microsoft Office 365 and Teams is an asset
  • Technically adept in the use of audio-visual equipment and databases  
  • May need to work overtime periodically 

How to Apply:

Qualified candidates are invited to submit a cover letter and resume by 5 p.m. (please note that applications that do not include a cover letter will not be considered):

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