Communications & Event Planning Manager | GIMLI FILM FEST

Date Posted: Sep 13, 2019
Application Deadline: Oct 04, 2019
Start Date: Nov 01, 2019

Salary Range: 40K - 60K
Additional Salary Information: $17-$25 per hour depending on experience.
Province: Manitoba
City: Gimli / Winnipeg
Employee Benefits: Health
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Middle management

Organization Description

Gimli Film Festival
The Gimli Film Festival (GFF) is Manitoba's largest and only international-styled film festival and the largest rural film festival in all of Canada, with over 13,000 filmgoers attending in 2019.

As Manitoba's premiere film festival, GFF's primary mandate is to enlighten, engage and entertain by creating an accessible and inviting space for people from all walks of life to come and enjoy the best in contemporary, ground-breaking cinema every year.  GFF exists to provide an rare platform in Manitoba for local and Canadian filmmakers, with 43% of our films being Manitoba-made in 2019, and 60% being from Canada.  We also set goals and closely monitor the representation in our programming to ensure that it is representative of our society. In 2019, over half of our films screened were directed or written by women.

GFF believes in the ability of art to transform individuals and society.  We believe that our Festival prompts discussions surrounding important matters, and can ultimately encourage a Manitoba that is more empathetic and understanding to the people and world around them.  Through our annual Social Justice Film Series, Indigenous Film Series, The Future is Female* Film Series and our brand new The Future is Female* Mentorship Program, we hope we can level the cinematic playing field and encourage participation from those historically marginalized by the film industry.

GFF also believes in creating an ethical film festival model that is respectful of all artists and audiences, pays proper IMAA artist fees to filmmakers and presents diverse and inclusive programming.  It is our goal to present critical and cutting-edge work that will continue to press the boundary of traditional cinema.  We want to foster innovative new ways of telling stories and experiment with new languages in cinema, including performance-based expanded cinema, VR experiences and media arts installations, alongside our regular programming of narrative, documentary and experimental films.

GFF annually includes:
- Four indoor venues / One outdoor venue (all accessible)
- Over 40 feature films, with 110-150 total films per year.
- Over $11,000 in prizes and over $25,000 in artist fees distributed annually.
- Career development opportunities for filmmakers, including panels, workshops, Q&As and more.
- A new Future is Female* Mentorship Program that sees GFF bring a charter bus of woman-identified filmmakers, writers, actors, producers, media artists and film technicians to the Festival for a FREE day of woman-driven film screenings, workshops, panels and career development events.
- A strong focus on providing screening opportunities to local and Canadian filmmakers.
- Opportunities for emerging filmmakers (ie. 48 Hour Filmmaking Challenge, $10,000 Pitch Competition) 
- Recognition for local and Canadian filmmakers (Best of Fest, Best MB Director, Best MB Short Film, Best Canadian Short Film, etc)
- Free nightly film screenings for the general public on a 35ft tall screen on the beach.

Job Description

Communications & Event Planning Manager

The Communications & Event Planning Manager (CEPC) reports to the Festival Director and is responsible for a wide variety of responsibilities that change over this full-time, year-round contract.

This part-time position would begin immediately, focusing on communications for the festival, marketing and branding of our 2020 Festival and year-round projects, and coordinating Gimli Film Festival’s printed program advertising sales. It also includes working with the design team on our 2020 creative and leading off-season marketing events and opportunities. The position also includes coordinating smaller (often local) sponsorships with support from the Festival Director.

In April/May, the CEPC position will shift towards executing the overall logistics event plan for the festival, which involves creating a master plan for logistics for all events at the Gimli Film Festival and coordinating staff, volunteers, resources and transportation of goods and services to and from the festival for all festival events.  The CEPC is responsible to help prep, train and manager our Logistics Coordinator and Volunteer Coordinator, with support from the Festival Director.

The CEPC must be available to work in Gimli from June 1 to Aug 5, 2020.


For full details, please download the Communications & Event Planning Manager and read it thoroughly before applying.

To apply, please send a cover letter and resume to with the subject line "CEPM Application".

DEADLINE:  5pm, October 4, 2019



Communications & Marketing Duties
  • Manage Social Media postings on a daily basis (Facebook, Twitter, Instagram)
  • Managing media relations, writing press releases & general communications duties.
  • Assist in website management (postings, updates, maintenance)
  • Work with Photoshop / InDesign to do some in-house design work (a definite asset, but not absolutely required)
  • Coordinate all advertisement sales for printed GFF program guide
  • Coordinate low-level sponsorship agreements with support from the Festival Director
  • Support Festival Director with additional sponsorships and activities as required
  • Lead off-season marketing events and opportunities.
  • Marketing Coordinator must be available to travel to Gimli as required.
Event Planning & Logistics Duties
  • CEPC is responsible to oversee all logistical duties at GFF, but should fully train and rely on the Logistics Coordinator (contract position, May-July) to execute these duties.  However, it is the CEPC’s responsibility to create the master plan for event logistics, manage the Logistics Coordinator, and - if necessary - step in to make sure all logistics are properly managed.
  • Develop a detailed schedule of logistical activities for all major activities including but not limited to:
    • Operation of Indoor Venues: Lady of Lake Theatre, Aspire Theatre, Lutheran Church, Gimli Theatre (in coordination with the Senior Film Programmer and Festival Manager)
    • RBC Sunset Screenings (5 nights) and RBC Beach Boardwalk (Fri & Sat before screening)
    • Box Office Setup (late-June)
    • Gimli campground (run by private company, but new in 2020)
    • VIP / Opening & Awards Gala Receptions (lead by Hospitality Coordinator)
    • Saturday night Awards Gala (lead by Hospitality Coordinator)
    • The logistics schedule should consider:
    • Vehicles to deliver items & timing of deliveries and return of items
    • Security of items
    • Safety of volunteers & participants
    • Clear communication of schedules to all involved
    • Ensure a comprehensive outdoor signage plan is developed and executed in the town of Gimli including safe return and storage of signage.
    • Organize, receive, distribute, collect and return all GFF equipment used during the festival, including the documentation of inventory before and after.
  • Excellent understanding of the local and global filmmaking community and industry
  • At least two years experience in marketing or logistics (communications, event management, etc.)
  • Ability to live in or near Gimli from June 1 – Aug 5 is required
  • Must demonstrate ability to multi-task in a fast-paced environment and meet deadlines
  • Must demonstrate the ability to take initiative, show good judgment, and manage projects from beginning to end
  • Must demonstrate ability to manage other staff and volunteers
  • Excellent writing, editing and proof-reading skills
  • Technical A/V, graphic design or video editing skills a considerable benefit
  • Must be self-motivated and work effectively both independently and as part of a team

Additional Info:

Contract Terms
  • Start date: As soon as possible.                     
  • End date: October 31st, 2020
  • Position is suggested to be 4 days a week, from August 1st – May 31st, but could range from 3-5 days per week, depending on candidate’s experience, qualifications and own personal preference.
  • Position is full-time, from June 1st – July 31st
  • CEPC must be available to work in Gimli from June 1st to August 5th, 2020 and will be required to travel to Gimli from time-to-time during the rest of the year.
  • CEPC reports to the Festival Director and will work closely with many other GFF staff, including the Logistics Coordinator, Volunteer Coordinator, Box Office Coordinator, Hospitality Coordinator and GFF Board of Directors.
  • Pay range from $17 - $25 per hour (depending on experience)

How to Apply:

To apply please send a cover letter and a resume to with the subject line “MEPC Application”.


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