Coordinator, List Services

Date Posted: Nov 18, 2019
Application Deadline: Nov 29, 2019
Start Date: Dec 09, 2019

Salary From: 35K To 40K
Province: Ontario
Region: Metro Toronto Area
City: downtown Toronto
Employee Benefits: Health, Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: Business
Job's focus: Creative & Administrative
Job Type: Full-time
Career Level: Entry level/ intern

Organization Description

Stephen Thomas Ltd
Stephen Thomas Ltd is a full-service marketing and fundraising agency dedicated to helping out clients raise more money.

Job Description

Coordinator, List Services

Stephen Thomas Ltd (ST) is a full-service marketing and fundraising agency dedicated to helping our clients raise more money. Could you be the Coordinator, List Services we’re looking for? If you’re detail-oriented, energetic and positive, we offer a collaborative, supportive environment where you can grow your skills.  

Working exclusively with Canadian and international non-profit organizations, you and your teammates will contribute to the day-to-day list and data coordination for Stephen Thomas. Your role is to contribute to the success of the Media & Data Services department through administrative tasks, quality control, customer service and results reporting.

You will team up with your Media and Data Services Director to provide flawless day-to-day coordination of lists and data for your clients. By working efficiently and productively, you will contribute to a positive team environment.

Core Responsibilities:
Coordinate and record the list ordering and data shop process including status of orders and data shipment
Oversee the brokerage and in- house list database and ensure it is up to date and accurate
Prepare invoices
Maintain positive relationships with outside vendors
Coordinate the request process for incoming lists and status of orders
Ensure lists are delivered on time
Prepare and send out requests for trade file updates as scheduled
Organize and maintain internal and external client files
Work with team members to execute on-demand results analysis for direct mail campaigns
Act as a backup for senior data analyst and maintain data recordkeeping
Assist with sales outreach for Media & Data Services




Education & Experience:
University or college degree in related field; Business, Marketing, Commerce
1 to 3 years’ experience in the list and data field or sales support

Additional Info:

High proficiency in Microsoft Excel
Experience with database software
Organized and able to handle multiple projects and meet tight deadlines
Strong client service orientation
Strong interpersonal communication skills
Experience with file and record management
Analytical and problem solving capability
Detail oriented
Sales outreach experience
Ability to work independently but also with a team
Demonstrated commitment to the not-for-profit sector

How to Apply:

How to apply:
Send your resume and cover letter to
Under “Subject” please reference “Coordinator, List Services”
If you have already applied for this position on another site, please do not apply again


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