Editorial & Design Assistant

Date Posted: May 02, 2021
Application Deadline: May 25, 2021
Start Date: Jun 14, 2021

Salary From: 35K To 45K
Province: Ontario
City: Toronto
Employee Benefits: N/A
Organization's Field/Discipline: The Arts
Job's focus: Creative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Art Canada Institute

The Art Canada Institute (ACI) is a dynamic, twenty-first-century not-for-profit organization arts organization that publishes The Canadian Online Art Book Project, a library of expert-authored digital books on artists who have defined Canadian art history. Based out of Massey College at the University of Toronto, ACI promotes the study of an inclusive, multi-vocal Canadian art history to a broad audience. ACI has become the go-to digital resource for educators, museum-goers, and Canadian art lovers and aficionados. Visit us at www.aci-iac.ca.

Job Description

Reporting to the Editorial & Education Director and the Web & Layout Director, the Editorial & Design Assistant will assist with the creation of bilingual online art books and print books and education program materials, promotional materials, and various website content management, as well as image preparation and outreach. Content is produced in English and French, so preference will be given to candidates with strong proficiency in both languages.

Specifically this position involves:
The Editorial & Design Assistant will be expected to perform the following tasks:

  • Assist with the following stages of ACI’s book production:
    • Place the high-resolution images into the layout (prepared by the Web & Layout Director)
    • Create the Online Art Book PDFs
    • Key-in proofreading corrections in English and French for Online Art Books (including PDFs) and print books
  • Format and send out the ACI’s templated weekly newsletter and bi-monthly Education Program newsletters
  • Format ACI templated teacher guides and additional education resources
  • Prepare social media designs for both the main account and education account
  • Format ACI templated press releases
  • Lay out content for the ACI homepage and features in French and English
  • Assist with tagging content to improve website search results as well as search optimizing (renaming, writing alt text, etc.)
  • Assist with preparation of marketing material and event material including pamphlets, brochures, Mailchimp layouts, and posters
  • Conduct image outreach for education program materials, features, weekly newsletters, and other projects as needed
  • Assist with other additional editorial and design tasks as needed


  • 3+ years editorial experience
  • Experience working in publishing and book production, magazine production, or advertising
  • Intermediate-level French reading skills
  • Publishing certificate is a significant asset
  • Excellent attention to detail and accuracy
  • Ability to multi-task
  • Advanced skills with InDesign and Photoshop
  • Strong familiarity with Wordpress and content management systems
  • Strong familiarity with Mailchimp
  • Excellent written and oral communication skills
  • Organization and time-management skills with ability to prioritize effectively
  • Strong interest in or knowledge of Canadian art history or Indigenous art is an asset
  • Knowledge of Illustrator is an asset, but not required
  • Knowledge of image rights is an asset, but not required

How to Apply:

Please submit your CV and cover letter, names and letters of references, and a portfolio if you have one to the attention of Simone Wharton, Web & Layout Director, swharton@aci-iac.ca, by May 25, 2021. In cover letters, candidates should highlight the following information: publishing program experience or equivalent experience in working in publication production (such as book publishing, magazine production, or advertising); academic French language achievement or experience working in a bilingual setting; and interest or experience with Canadian or Indigenous art. We thank all interested candidates but only those considered will be contacted.

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