Event Associate (two contract positions available)

Date Posted: Jan 04, 2019
Application Deadline: Jan 18, 2019
Start Date: Mar 04, 2019

Salary: 650-700/wk
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Both
Job Type: Contract
Career Level: Intermediate

Organization Description

Hot Docs Canadian International Documentary Festival

Hot Docs Canadian International Documentary Festival is a not-for-profit organization and North America’s largest documentary festival, conference and market.

Held in Toronto each spring, the Festival presents approximately 200 Canadian and international films to audiences exceeding 210,000. For documentary professionals, Hot Docs offers a dynamic slate of industry events and initiatives, including the renowned Hot Docs Forum and Hot Docs Deal Maker pitch meeting service, as well as a full roster of professional development opportunities and networking occasions. The 26th annual Hot Docs will take place April 25 - May 5, 2019.

Additionally, Hot Docs also operates the Hot Docs Ted Rogers Cinema, a 650-seat, century-old screening venue in Toronto, and is the event organizer for the annual World Congress of Science and Factual Producers, an international, member-run industry event.

Job Description

February 4 - March 30 (2-3 days per week)
April 1 - May 17 (5 days per week)

Preference given to those interested in pursuing a career in events or have graduated from an events or arts administration program.

Reporting to the Associate Director, Culture & Community Development, the Event Associate will:
  • Research and source proposals from event venues for use during Hot Docs.
  • Become familiarized with the venue landscape in Toronto including walk-throughs of past and new event spaces.
  • Contribute ideas and practical ways of contributing to the creation of engaging Festival events.
  • Assist the Associate Director of Culture & Community Development with event-related operations such as scheduling pick-ups and deliveries, on-site setup, and communication with venues and suppliers.
  • Attend all events as required and act as a liaison between the event venue, volunteers, and guests.
  • Provide administrative support as needed.


  • Exceptional organization and attention to detail
  • Exceptional administrative skills, specifically Excel and Powerpoint/Keynote
  • Excellent communication skills
  • Able to work under pressure and meet tight deadlines
  • Resourceful and creative
  • Remains calm and makes logical decisions under pressure
  • Strong team player, takes initiative, and responsibility for tasks assigned
  • Event production experience considered a strong asset
  • Understanding of basic design principles considered a strong asset

How to Apply:

Please submit a cover letter and resume via email to elau@hotdocs.ca by 3:00 p.m. on January 18, 2019.
Hot Docs

Attn: Erin Lau
Re: Events Associate
110 Spadina Avenue Suite 333
Toronto, ON M5V 2K4
Email all applications to elau@hotdocs.ca
Email Subject: Hot Docs Events Associate – “Your name”

In addition to your resume and cover letter, please complete the following statements in your email:
  1. To me, being a team player means… An example where I demonstrated this was…
  2. I consider myself organized because…
  3. My favourite thing about events is ________________, because…
  4. My favourite movie snack is ____________, because…

No phone calls please.
Applicants with disabilities who are qualified and selected for an interview will be accommodated upon request.
Hot Docs wishes to thank all those who apply, however, only those applicants selected for an interview will be contacted. Hot Docs is an equal-opportunity employer.