Events Coordinator

Date Posted: Jul 11, 2019
Application Deadline: Jul 26, 2019

Salary Range: 60K - 80K
Province: Ontario
Region: Southwestern Ontario
City: Burlington
Employee Benefits: Health, Pension, Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Creative & Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

The Burlington Performing Arts Centre
The Burlington Performing Arts Centre offers the best in performing arts to Burlington, nurtures and supports local presenters and producers, and engages the citizens of Burlington in meaningful arts experiences, animating the community and enriching people’s lives.

Job Description



The Burlington Performing Arts Centre (BPAC) is a vibrant, Gold LEED Certified venue, a presenter, a cultural developer, an educator and a community hub.  The facility features a 720-seat Main Stage; a 165-seat Community Studio Theatre; a bright and spacious Family Lobby and an outdoor Plaza.  BPAC presents a diverse season of professional entertainment, featuring over 70 performances each year in every genre, as well an Education Series, festivals, workshops and community engagement events. BPAC is also a rental facility, working with local community groups, promoters, dance competitions, corporate events and more.



The Events Coordinator is the administrative brain and arts professional who coordinates all aspects of the programming, community engagement and rental activity at The Burlington Performing Arts Centre (BPAC). As a key member of our team, reporting to the Executive Director, the Events Coordinator is responsible for liaising between, artists/agents, community groups, rental clients and staff to ensure superior customer service for all BPAC stakeholders, and the smooth and successful delivery of all performances, events and activities. 
·         Provide support in the planning, preparation and execution of ‘BPAC Presents’ season programming
·         Develop and monitor event workplans, including estimates and deliverables
·         Evaluate event processes and outcomes, including budget analysis to provide recommendations and action plans
·         Coordinate the planning and execution of all community engagement activities and events including the annual Season Launch, Festival of Trees, workshops and other special events
·         Carefully review and prepare artist and rental contracts for signature
·         Respond to all community and corporate rental inquires
·         Prepare rental estimates for clients, and coordinate deposits and settlements
·         Liaise with technical, box office, front of house and marketing departments to coordinate meetings with rental clients and to ensure smooth delivery of all events
·         Manage the facility events calendar, ensuring dates are accurate, carried over where appropriate and that date conflicts are avoided between Presents and Rental bookings
·         Manage rental information spreadsheets and forecasts
·         Conduct facility tours with potential, new and existing rental clients
·         Manage programming databases and develop a roster of community artists and arts organizations
·         Promote BPAC’s profile and activities in the community and contribute to BPAC’s outstanding reputation


Education and Experience:
  • A college or university degree, or equivalent combination of skills and experience
  • 3-5 years demonstrated success in event planning and project management, preferably in the performing arts industry
  • Experience with budgeting and contracting
Specific Competencies: 
  • Demonstrated team player, motivated by success of the organization, the team and the events above individual limelight
  • Exceptional organizational, prioritization and multi-tasking skills
  • Strong initiative and ability to think creatively, work independently and problem solve
  • Superior attention to detail, especially with contracting and coordinating show details
  • Proven project planning and ability to handle competing priorities and meet deadlines
  • Excellent communication skills, both written and verbal
  • Strong negotiating, contracting and budgeting skills
  • Proficiency in MS Office, with high level of expertise in Excel and database management
  • Excellent customer service skills with a high level of professionalism, and the ability to foster positive working relationships with all stakeholders
  • Ability to effectively articulate and promote the vision and mission of BPAC
  • Ability to preserve and maintain confidentiality

Additional Info:

HOURS OF WORK:  Salaried position, based on 40 hours per week.  The position requires flexible hours and may include occasional evenings and weekends during performance periods.
SALARY RANGE: Competitive and commensurate with experience, plus a comprehensive benefits package.

How to Apply:

PLEASE SUBMIT covering letter and curriculum vitae to                   
Reference Events Coordinator in the subject line.     No phone calls please
CLOSING DATE:                
Applications must be received by 5 p.m. on Friday, July 26th, 2019. We thank all applicants, however only candidates selected for an interview will be contacted.
The Burlington Performing Arts Centre is proud to be an equal opportunity workplace.  We celebrate diversity and are committed to an inclusive environment for all employees, volunteers, patrons and artists.

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