Executive assistant

Date Posted: Feb 13, 2020
Application Deadline: Mar 13, 2020
Start Date: Mar 06, 2020

Salary From: 40K To 55K
Province: Québec
City: Montréal
Employee Benefits: Health, Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: Business
Job's focus: Creative & Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Just for laughs
Show producer and comedy entertainment.

Job Description

Roles and Responsibilities:

  •  Performs a broad variety of administrative tasks for the President including, but not limited to:
  • managing an extremely active calendar of appointments;
  • completing expense reports;
  • composing and preparing correspondence that is sometimes confidential;
  • arranging complex and detailed travel plans, itineraries, and agendas and compiling documents for travel-related meetings.
  • serving as the primary point of contact for internal and external communications (phone, email or other) on all matters pertaining to the Office of the President.
  • related administrative duties including running errands, creating purchase orders, organizing files, etc.
  •  Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provides a bridge for smooth communication between the President's office and internal departments.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company.
  • Completes projects and special assignments as assigned by the President (may include creative problem solving, working with multiple company departments and extensive research ).
  • Participates in conference calls and meetings, and preparing meeting minutes and follow-ups.
  • Maintains and updates the President’s social media pages (Twitter, Instagram and LinkedIn).

 



Requirements:

Qualifications:

  • 5 years in a similar role
  • Post-secondary education
  • Excellent communication skills (English and French, oral and written)
  • Well organized, mature and is a strong writer with the ability to put together proposals, pitches and other pertinent documents.
  • Strong interpersonal skills
  • Independent self-directed worker focused on completing all required tasks
  • Advanced computer skills (Microsoft Office Suite including Word, Excel and PowerPoint)
  • Knowledge of various social media platforms
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with an ability to think proactively and prioritize work


How to Apply:

rh@hahaha.com
 

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