Finance and Administration Manager, 12-month maternity leave contract

Date Posted: Dec 03, 2019
Application Deadline: Dec 13, 2019
Start Date: Jan 06, 2020

Salary From: 50K To 55K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Health
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Contract
Career Level: Intermediate

Organization Description

Opera Atelier

Opera Atelier is Canada’s premier period opera/ballet company, specializing in producing opera, ballet and drama from the 17th and 18th centuries. While drawing upon the aesthetics and ideals of the period, Opera Atelier goes beyond “reconstruction” and infuses each production with an inventive theatricality that resonates with modern audiences. Led by founding Artistic Directors Marshall Pynkoski and Jeannette Lajeunesse Zingg since 1985, Opera Atelier has garnered acclaim for its performances at home as well as in the United States, Europe and Asia.

In additional to its robust touring and performance schedule, Opera Atelier makes baroque theatre accessible to a wider public through new media and education programs designed to reach underserved students in the Greater Toronto Area.



Job Description

Do you have a passion for non-profit work, and a keen interest in developing and growing your skills in finance and administration? Join Opera Atelier’s small and nimble team at our creative office at Jarvis and King.
 
Opera Atelier seeks a Manager of Finance and Administration who is solution-focused, detail-oriented, loves numbers and is comfortable working as a one-person department. The ideal candidate is committed to continuous improvement and excited about maintaining a timely, accurate financial picture of our activities while providing practical, hands-on office management and administrative support to our team. The Manager of Finance and Administration has excellent bookkeeping, Excel and communication skills, is comfortable learning new software and systems, and has experience with Quickbooks.
 
Finance & Accounting
Perform all finance and accounting duties for Opera Atelier, including, but not limited to:
  • Manage all accounting functions: accounts payable/receivable, journals, payroll, preparing financial statements.
  • Manage investments, cash flow, and bank loans.
  • Produce and distribute financial statements, reports and documentation for the annual audit and AGM, for regular Finance and Board Meetings, for government and grant reporting, and for the Executive Director as required.
  • Prepare and track operating budget.
  • Administer staff and artist payrolls; ensure prompt and accurate reporting and remittances to government agencies and unions (CRA, Equity, IATSE).
  • Manage government reporting (taxes, CADAC, corporate and charity returns), insurance, employee benefits and banking documents.
  • Prepare and make bank deposits. Conduct reconciliation of bank and credit card statements.
  • Manage all audit preparation and liaise with auditor.
  • Prepare documents in a timely way for annual audit, , T4A and T4ANR returns.
  • Prepare annual T3010 charity return
  • Ensure appropriate internal controls are in place.
  • Maintain the financial reporting system (Quickbooks).
  • Provide timely reports to staff, and offer collaborative support to the team for department reconciliations.
 
Office Administration
  • Oversee the day to day operation of the computer system (hardware and software) including the regular back up of data and liaison with computer consultant.
  • Oversee owned and leased office equipment.
  • Manage all petty cash monies.
  • Manage key control and office security.
  • Manage telephone system; ensure periodic updating of the phone system as required through the season.
  • Manage office cleaning staff.


Requirements:

  • Must have finance/accounting experience at a non-profit, ideally in the cultural sector.
  • Very comfortable and confident with numbers and financial reporting.
  • Proficient with Quickbooks, and good understanding of basic bookkeeping principles and practices.
  • Proficient in Excel.
  • Solid knowledge of payroll, HR and personnel benefits package management.
  • A committed lifelong learner looking to build non-profit leadership, administration and finance skills.
  • Excellent time management skills; ability to multi-task.
  • Must be self-directed, and have the ability to work effectively with a team as well as with individuals.
  • Excellent communication skills.


Additional Info:

Salary range: $50 to $55K for 3 to 5 days per week. (Approximately 36 weeks at 3 days a week and 16 weeks at 5 days a week, based on work volume.)

Opera Atelier is an equal opportunity employer and is committed to diversity and inclusiveness in hiring. We thank all applicants for their interest in Opera Atelier. Only those chosen for an interview will be contacted. Interviews may start before the application deadline.
 

How to Apply:

Application Process:
Interested candidates are invited to submit a resume, cover letter, and a list of references by email only to: Alexandra Skoczylas, Executive Director, Opera Atelier: alex.skoczylas@operaatelier.com
 

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