Financial Administrator

Date Posted: Dec 11, 2018

Salary: 0
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: N/A
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Part-time
Career Level: Intermediate

Organization Description

Philip Beesley Architect Inc. & Living Architecture Systems Group

 Philip Beesley Architect Inc. (PBAI) and the Living Architecture Systems Group (LASG) bring together pioneering researchers and industry partners from centres across North America and Europe in a highly interdisciplinary research cluster dedicated to developing interdisciplinary working methods, innovative technologies and new critical aesthetics within the emerging field of responsive architecture. “Living Architecture”, as proposed by LASG, is the integration of near-living qualities into our built environment through the interdisciplinary synthesis of technological systems. Applying knowledge from interdisciplinary research, LASG is developing environments that can move, respond, and learn; environments that grow themselves and that are adaptive and empathic toward their inhabitants. This research is influencing how we build architecture by transforming the physical structures that support and enclose buildings, the technical systems that gather information and control our interior environments, and the expressive aesthetics of architecture.
 
The LASG operates in conjunction with ​PBAI studio, working in a wide range of projects that include experimental interactive installation and sculpture projects using advanced digital prototyping equipment, as well as traditional architectural developments, graphic design, and exhibitry. The studio is associated with the University of Waterloo, School of Architecture and includes frequent exchanges with students and researchers.  Principals of the studio are professors at the School.   More information on LASG and PBAI can be seen at http://livingarchitecturesystems.com/ and www.philipbeesley.com
 



Job Description

FINANCIAL ADMINSTRATOR
Living Architecture Systems Group/Philip Beesley Architect Inc.
 
Position: Financial Administrator, Living Architecture Systems Group
Start date: Immediate [negotiable]
Place of Employment: 213 Sterling Road Suite 200, Toronto
Conditions: Part-time, 2-3 days/week; salary negotiable according to work experience
 
The Living Architecture Systems Group (LASG) is seeking a part-time financial administrator to oversee the financial administration and daily studio operations of a large research team.  The position offers substantial opportunity for growth, increased responsibility, and flexible working hours.
 
The Living Architecture Systems Group (LASG) brings together pioneering researchers and industry partners from centres across North America and Europe in a highly interdisciplinary research cluster dedicated to developing interdisciplinary working methods, innovative technologies and new critical aesthetics within the emerging field of responsive architecture. “Living Architecture”, as proposed by LASG, is the integration of living and near-living qualities into our built environment through the interdisciplinary synthesis of technological systems. Visual art, design and engineering are combined in this work. Applying knowledge from interdisciplinary research, LASG is developing environments that can move, respond, and learn; environments that grow themselves and that are adaptive and empathic toward their inhabitants. This research is influencing how we build architecture by transforming the physical structures that support and enclose buildings, the technical systems that gather information and control our interior environments, and the expressive aesthetics of architecture.
 
Responsibilities
Responsibilities include accounts with academic research funds, international cultural institutions and non-profit groups. The ideal candidate will have experience working with both commercial, academic and non-profit accounts, and an understanding of their respective requirements.
  • Management of project budgets and status monitors, integrating time and expense records coordinated with project budgets.
  • Working with project managers in maintenance of project accounts, processing invoices, collecting of receivables and account problem resolutions.
  • Assisting comptroller with QuickBooks entries including expense bookkeeping, payroll and employee time records maintenance.
  • Supporting Research & Development Director in preparing grant proposals and grant reports.
  • Creating and maintaining accounting monitors, cash flow projections, budgets and other financial reports as required.
  • Maintaining University research accounts, including communications with University administrators and faculty researchers
  • Develop annual operating budget (in consultation with Project Director)
  • Present regular financial projections to the Steering Committee
  • Support the Operations Manager in preparing business proposals, grant applications and reporting


Requirements:

  • BCom degree or equivalent with financial accounting experience
  • Skilled in Windows Office suite (particularly Excel) and Quickbooks, including custom reporting forms
  • Excellent verbal and written communication, diplomacy and interpersonal skills, writing, editing and research skills
  • High degree of initiative
  • Strong management and organization skills
  • Experience in an academic/arts organization/ business is an asset
  • Understanding of IT and network systems is an asset


How to Apply:

Please submit your resume along with a detailed cover letter discussing your experience and how your skills might match our needs. 

Direct your resume and cover letter to Melanie Neves, mneves@lasg.ca.