Intern, Special Events

Date Posted: Mar 17, 2023
Application Deadline: Mar 31, 2023
Start Date: Apr 24, 2023

Hourly From: $15/hr To $20/hr
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Paid Internship
Career Level: Entry level/ intern

Organization Description

The National Ballet of Canada

The National Ballet of Canada is one of the most exciting, innovative arts institutions in Canada, and is regularly ranked among the top ten ballet companies in the world. Established by founder Celia Franca in 1951, The National Ballet of Canada presents a full range of traditional full-length classics and has been an innovative commissioner of new contemporary work by some of the most important choreographers and designers in the world. 

Job Description

The National Ballet of Canada is one of the most exciting, innovative arts institutions in Canada, and is regularly ranked among the top ten ballet companies in the world. Established by founder Celia Franca in 1951, The National Ballet of Canada presents a full range of traditional full-length classics and has been an innovative commissioner of new contemporary work by some of the most important choreographers and designers in the world.

The Special Events Intern is responsible for assisting and supporting the Events and Corporate Sponsorship team with the planning and execution of events for the Company including the annual fundraising Gala taking place in June. The ideal candidate is hard working, reliable and willing to go above and beyond to provide superior donor event experiences.

Requirements:

Responsibilities include but are not limited to:

• Planning and execution of the annual fundraising Gala and Company events
• On-site coordination of Company events at the Walter Carsen Centre and Four Seasons Centre for Performing Arts
• Assist in the coordination of event activities including, but not limited to; event set up and tear down, rentals, quotes, food and beverage, mailings, volunteers, database maintenance and logistics
• Additional administrative tasks include Gala committee organization, schedule meetings, prepare meeting minutes, maintain events calendar, and coordinate space bookings
• Other administrative tasks and responsibilities as required

Qualifications:

• Recent graduate or currently enrolled in post-secondary education in event management, fundraising, hospitality, or related field
• Minimum 1 year experience with event planning and delivery,
• Event experience with not for profit organizations is an asset
• Proficiency in Microsoft Office suite (Outlook, Word, Excel)
• Understanding and appreciation for the arts and fundraising within the City of Toronto, considered an asset
• Highly organized, with ability to manage a variety of tasks with multiple deadlines
• Excellent attention to detail
• Ability to work in a fast paced environment

Additional Info:

Working Requirements:

• 10 week contract, up to 40 hours a week from April 24 to June 30, 2023
• Office Hours: Monday to Friday, 9:00 – 5:00pm
• Work out of main office (Walter Carsen Centre at 470 Queens Quay West, Toronto) and the Theatre (Four Seasons Centre for the Performing Arts at 145 Queen St. West, Toronto)
• Occasional evening and weekend work is required
• Occasional moderate to heavy physical activity. Ability to lift up to 30 lbs. for setup and tear down of events

Salary:

• $15.50 an hour
• Complimentary performance tickets

How to Apply:

Qualified candidates are to forward their resume and cover letter to HR@national.ballet.ca with the subject heading: "Intern, Special Events” by March 31, 2023. Resumes will be reviewed as soon as they are received. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Successful candidates will be subject to a criminal background check. The National Ballet of Canada recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. As such, an offer of employment shall be conditional on proof of full COVID-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.

The National Ballet of Canada is committed to fostering an inclusive, accessible, and equitable environment where employees feel valued and respected. We are committed to reflect the diversity of our community, our city and our country. We strive to ensure our recruitment and selection processes are bias-free. We welcome and encourage submissions from Indigenous, Black and People of Colour, the Deaf and disabled as well as individuals of all genders, cultures, ethnicities, sexual orientations, and abilities. We are committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process.