Logistics & Artist Services Administrator

Date Posted: Jan 10, 2019
Application Deadline: Jan 23, 2019

Salary Range: 30K - 40K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Health
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Entry level/ intern

Organization Description

2+2 Management / Embrace Entertainment

2+2 Management represents of some of today’s hottest artists including Zeds Dead, REZZ, Justin Martin, Keys N Krates, Grandtheft, Machinedrum, TOKiMONSTA and more. 

Embrace Entertainment is a full-service entertainment company that specializes in venue management, concert promotion, artist management, and brand partnerships. With offices in Toronto, Montreal and Los Angeles, Embrace owns and operates five of Canada’s top live music venues including the award-winning Danforth Music Hall, Velvet Underground, and CODA in Toronto, as well as Théâtre Fairmount and Newspeak in Montreal.

Embrace is one of Toronto's leading independent concert promoters/curators and a strategic event marketing agency with a long history of producing outdoor events and boutique festivals in Toronto, including Bestival, All Day I Dream, TIME Festival, and the Electric Island Summer Concert Series. Embrace also promotes and produces events all around the world including a week-long showcase for Miami Music Week, Art Basel, Amsterdam Dance Event. Through its artist management firm, Embrace represents some of today’s most cutting-edge touring acts including Zeds Dead, REZZ, Keys N Krates, TOKiMONSTA, Machinedrum, Justin Martin and more.



Job Description

Administrator for Logistics & Artist Services is a role that includes providing administrative, creative and logistical support to managers at 2+2, with specific duties including:
 
2+2 MANAGEMENT
  • Sourcing, analyzing and booking global artist travel
  • Resolving touring and travel issues while artists are on the road
  • Researching and securing travel and work visas, immigration, passport renewals
  • Show advancing and itinerary creation
  • Sourcing, analyzing and coordinating artist and company information for Grant applications
  • Invoicing, tracking payments on behalf of 2+2 Management clients
  • Creation of tour and recording budgets for 2+2 Management clients
  • Reconciling expenses and statements 2+2 Management clients
  • Social media communication, analysis, strategy and marketing
  • Website development and maintenance
  • Creation/editing tour and release promotional material
  • Reviewing and coordinating press opportunities
 
ADMINISTRATION
  • General duties and errands as assigned by senior management
  • General administration for operations/venue team (faxing, filing, shipping, etc.)
  • Cover for other staff members during vacations and days off
  • Assist in keeping office space, neat, orderly and organized
  • During large events and festivals, assist in production and execution of events
  • Planning/booking office travel including flights, hotels, cars, etc.
  • Maintain 2+2 artist profiles, records and personal information on internal databases
  • Developing solid working relationships with internal and external stakeholders (agents, suppliers, clients, agencies, etc.), and maintaining a high level of professionalism across all points of contact
  • Setting a high standard for communication across all channels
  • Other such matters, errands and tasks as assigned by the President, VP Operations, and Senior Managers


Requirements:

  • Post-secondary education in Communications, Business, Music or Arts Administration preferred
  • Exceptional organizational skills and ability to multi-task
  • Exceptional computer skills (Excel, Microsoft Office Suite, Photoshop, accounting software)
  • Strong interpersonal skills and a pleasant demeanor
  • Ability to work under pressure, anticipate and meet deadlines
  • Ability to work independently and in a team environment
  • A background and track record in live entertainment considered an asset
  • An ongoing passion and desire to be part of the music business


How to Apply:

Please send your resume and cover letter to info@2plus2.net quoting "Full Name: Artist Services Administrator - Toronto" in the email subject headline.