Patron Services Officer

Date Posted: Jan 24, 2023
Application Deadline: Feb 05, 2023
Start Date: Mar 07, 2023

Salary From: 50K To 55K
Province: British Columbia
City: Victoria
Employee Benefits: Health, Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Victoria Symphony
The Victoria Symphony, one of British Columbia’s largest performing arts organizations, is heard annually by 140,000 people in nearly 60 main season concerts, education concerts, summer concerts, performances in Duncan and Qualicum Beach.  A medium sized orchestra in size and scope, the Victoria Symphony is recognized as a leader in the promotion of Canadian new music. Throughout the years audiences have discovered the joy and exhilaration of an extraordinary symphonic experience as we continue to grow artistically and our musicians perform with pride and passion.

Job Description

Overview
Reporting to the Director of Marketing and Communications and working in close collaboration with the Senior Marketing Officer and the box offices of The Royal MacPherson Society and the Farquhar Auditorium at UVic, The Patron Services Officer (PSO) plays a key role in coordinating Victoria Symphony (VS) box office activities and delivering the highest standard of patron experience and satisfaction.
 
Responsibilities include
  • Representing the Victoria Symphony to subscribers, single ticket buyers, and other stakeholders in a vibrant, helpful, courteous, professional, and customer-oriented manner (providing the highest-possible level of patron service is the expectation)
  • Selling subscription packages and single tickets for VS concerts, including processing and tracking payments
  • Tracking daily sales and providing sales reporting and analysis of sales trends for all performances
  • Accounting for and reconciling all ticket sales in accordance with VS and venue partners’ rules and regulations (in accordance with sound accounting practices)
  • Generating other box office reports as requested, including qualified patron lists for the Marketing Department and, where appropriate, in support of the Finance, and Development Departments
  • Collaborating with the Marketing Department on various initiatives including the season subscription campaign, single ticket launch, direct mail campaigns, and special events
  • Providing strategy and insights regarding box office systems/operations and audience engagement tactics
  • Coordinating with box office managers at the Royal Theatre and Farquhar at UVic to facilitate processes for patrons, booking tickets, handling disputes, and special requests
  • Preparing and sending correspondence to patrons, including printing and mailing tickets, brochures, and other information as needed
  • Attending performances as required to coordinate onsite audience engagement (e.g. sponsor activation, surprise and delight tactics, and incentives for new-to-file patrons) and provide excellent customer service (e.g. handling ticket issues that may arise and serving as a staff liaison to volunteers)
  • Training and supervising seasonal box office staff (e.g. for subscription campaigns)
  • Processing and tracking non-box office sales and payments (e.g. raffles, private events)
  • Acting as the primary point of contact for phone, email, and in-person inquiries, connecting patrons with relevant staff contacts / departments or finding and relaying information as requested
  • Coordinating complimentary ticketing requests from the Marketing and Development Departments for media, sponsors, donors, and other stakeholders
  • Tracking and ordering supplies for the VS box office
  • Performing additional duties as required


Requirements:

Qualifications
  • A post-secondary degree or diploma in communications, arts administration, hospitality, or a related field (or equivalent experience)
  • A minimum of two years working in a box office or in a ticketing capacity utilizing ticketing software (ideally Tessitura or Theatre Manager), along with Excel and Word
  • Excellent organizational skills / project management experience
  • Outstanding customer service and interpersonal skills
  • Strong attention to detail, and a demonstrated ability to multi-task and meet tight deadlines in a fast-paced environment
  • A passion for the performing arts (experience in arts administration is an asset)
  • A positive, motivated, self-starter work ethic, and a resilience in the face of challenges
  • The ability to work flexible hours, sometimes including weekends, evenings, and holidays
  • Basic accounting / math skills


Additional Info:

Remuneration:
 
This is a one-year contract position to start, with the possibility of extension. Competitive pay of $50,000 - $55,000 annually, plus leave and benefits, negotiable commensurate with experience.
 

How to Apply:

Please send your cover letter and resume to admin@victoriasymphony.ca referencing ‘Patron Services Officer application’ in the subject line. Qualified candidates from all backgrounds are encouraged to apply; Canadian citizenship/permanent residency is required. 
 
Applications will be accepted until Sunday February 5.
 
The Victoria Symphony hires based on merit and is committed to employment equity, diversity and inclusion. As such, we welcome all applications from women, racialized persons/persons of colour, Indigenous peoples, persons with disabilities, persons of all sexual orientations and gender identities, and others who may contribute to the further diversification of ideas. 
 
We thank applicants for their interest, however, only those advancing in the process will be contacted.
 

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