Production Coordinator

Date Posted: Dec 10, 2018
Application Deadline: Jan 25, 2019
Start Date: Dec 10, 2018

Salary Range: 40K - 60K
Province: Alberta
City: Banff
Employee Benefits: Health, Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Banff Centre for Arts and Creativity

Founded in 1933, Banff Centre for Arts and Creativity is a learning organization built upon an extraordinary legacy of excellence in artistic and creative development. What started as a single course in drama has grown to become the global organization leading in arts, culture, and creativity across dozens of disciplines. From our home in the stunning Canadian Rocky Mountains, Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

Job Description

The Opportunity
The Production Coordinator, Performing Arts provides production coordination support for performing arts events, concerts, music recordings, theatre presentations and performances, presenting events, conferences, and festivals stemming from all departments across Banff Centre and external clients.  The Production Coordinator is responsible for ensuring that the production elements required for successful delivery are organized ahead of time, and that the operational and logistical production requirements meet the expectations of the faculty, participants, and project and production leads.

Specific Accountabilities
Reporting to the Production Manager, below are some key responsibilities:

  • Assists in creating, updating and distributing production schedules including crew schedules, rehearsal schedules, post mortems, mainstage activities, production rentals, and other events. 
  • Prepares weekly and/or daily productions schedules, resource request forms, production call sheets, weekly planning spreadsheets and reports.
  • Negotiates and schedules resource support for all projects with participants and with other Banff Centre departments.
  • Identifies, organizes and implements logistical requirements related to production needs.
  • Oversees production resource requests during productions and coordinates production needs between participants, faculty, and staff.  Books space and equipment as required.
  • Attends technical, dress rehearsals and troubleshoots on-site production challenges as required.
  • Maintains files on each program with all relevant production information.
  • Assists with compiling documentation and materials required for proposals and/or reports and in preparing production contracts and agreements.
  • Researches and develops required information for production budgets.
  • Monitors project/production purchases budgets; and tracks expenditures through approved tracking systems.
  • Works closely with the Production Administrative Assistant to coordinate accounts payables and ensures the timely payment.
  • Acts as key liaison with all participants, faculty; and facilitates communication with other Banff Centre departments.
  • Liaises with clients, participants and production/technical crew during load in, tech, rehearsal, performance and load outs.
  • Communicates on a regular basis with the main contacts on programs both internally and externally and provide follow up on production commitments and schedules.


Qualification and Educational Requirements
  • Diploma/degree in Performing Arts / Arts Production or a related field.
  • 5+ years' experience of production knowledge of music and theater event activities.
  • 5+ years of experience working in a performing arts capacity, preferably in a post-secondary or client services environment.
  • Experience in scheduling arts technical/production-based projects.
  • Production coordination and/or stage management experience within a professional performing arts or entertainment venue.
  • Reliable and self-motivated with the ability to work under broad direction without close supervision.
  • Strong attention to detail with strong administrative and effective communication skills.
  • Proven organizational expertise and ability to successfully manage multiple tasks and projects simultaneously.
  • Customer-centric approach, which results in exceptional customer service delivery.
  • Proficient with Microsoft Office suite of products with advanced Excel skills.
  • Adept at new technologies, and familiar with scheduling software programs and databases.

Additional Info:

In addition to a comprehensive benefits  package, the Centre offers a supportive work environment, a staff cafeteria, subsidized fitness memberships, staff events, and free or reduced admission to many Banff Centre concerts, films, lectures, and exhibitions.

How to Apply:

Please visit and apply online. Deadline to apply is Friday January 25, 2019 at 11:59pm MT.