Program Administrator

Date Posted: Feb 05, 2020
Application Deadline: Feb 28, 2020
Start Date: Apr 06, 2020

Salary From: 40K To 50K
Province: Manitoba
City: Winnipeg
Employee Benefits: Health, Pension
Organization's Field/Discipline: Doesn't apply
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Manitoba Arts Council
The Manitoba Arts Council is an arm’s-length agency of the Province of Manitoba, established in 1965 “to promote the study, enjoyment, production and performance of works in the arts.” The Council makes awards to professional arts organizations and individuals in all art forms including theatre, literature, dance, music, painting, sculpture, architecture or the graphic arts, and includes other similar creative or interpretative activity, including arts education. The Council uses a peer assessment process in making awards. Historically, the main criterion used to assess applications is artistic merit.

The Council is funded through Manitoba Sport, Culture and Heritage. Council reports annually through the Minister of Sport, Culture and Heritage to the Provincial Legislature in its Annual Report , and Council operations are audited annually.

Job Description

Program Administrators are integral to MAC’s granting process. They provide administrative support in every phase of the lifecycle of a grant and answer client questions through MACs Helpdesk. They work in a complex environment with a wide range of stakeholders and have a high-level understanding of MAC’s programs and online granting system, and the needs of MAC’s clients.

Program Administrators report to the Senior Program Consultant and work collaboratively within a four-person team of program administrators.

Key Responsibilities 

  • Responding to client queries relating to: the Manitoba Arts Council’s online granting system; financial assistance for accessibility-related supports and services; the provision of alternate formats for applicants who have limited internet access; and general MAC inquiries.
  • Carry out tasks for assigned granting intakes by coordinating the administration of Manitoba Arts Council’s peer assessment process; responding to queries from assessors related to process; and making travel, meal, and payment arrangements for peer assessor juries. 
  • Generate reports for internal process and external communication and accurately entering, retrieving, and tracking data in each stage of the granting cycle 
  • Work closely with the Process and Data Analyst to provide support to other MAC staff through documentation and training.
  • Work with other staff to revise and update MAC program guidelines, procedures, and templates used in MAC’s online granting system. 
  • Support MAC’s participation in Manitoba’s Regulatory Accountability Initiative
  • Support archiving and other granting administrative duties, as assigned.


Requirements:

Key Qualifications

  • Excellent administrative, organizational, and time management skills.
  • Demonstrated interpersonal skills, patience, and tenacity, with the ability to work with a diverse set of individuals internally and externally and provide first-rate client service.
  • Excellent oral and written communication skills.
  • Ability to explain technical issues verbally and in writing to clients with a varying range of computer literacy.
  • Intermediate experience using the Microsoft Office Suite; in particular, advanced knowledge of Excel.
  • Understanding of web security and of the key challenges and threats faced by any database stored in the cloud.
  • Familiarity with Manitoba’s arts and cultural community.
  • Advanced level of oral, reading, and writing comprehension in English and French is important.

Would be an asset:

  • A basic understanding of web design and HTML.
  • A basic level of comfort with coding and in particular with JavaScript.
  • Some experience with relational databases and familiarity with SQL.


Additional Info:

Compensation

This is a full-time position with a salary range of $40,000 to 50,000 per year.  MAC participates in Manitoba’s Civil Service Superannuation Board (Pension Plan) and offers a health benefits plan.

How to Apply:

Qualified candidates are invited to submit a resume, three references and a cover letter detailing how they meet the requirements of the position by 11:59 CST Feb 28th 2020 to HR@artscouncil.mb.ca.  Please note that applications that do not include a cover letter will not be considered. 

Previous applicants to the Manitoba Arts Council are encouraged to reapply. 

While we appreciate all applications, only those candidates selected for interview will be contacted. 

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