Program Assistant (two Positions)

Date Posted: May 14, 2022
Application Deadline: May 31, 2022
Start Date: Jun 13, 2022

Hourly From: $15/hr To $15/hr
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Creative & Administrative
Job Type: Contract
Career Level: Entry level/ intern

Organization Description

East End Arts

East End Arts is a local arts service organization serving Toronto's east side (Wards 29 - 32). Our mandate is to unite, inspire and enhance the communities of east Toronto by cultivating an arts network, supporting local artists and increasing community arts engagement.



Job Description

Deadline: May 31, 2022
Start Date: One position on June, 2022, and second position to start in August, 2022 (flexible)
Term: 8-10 Weeks per position, Full Time, or 30-35 hours per week up to 280 hours
Rate of Pay: $16/hour
Reports to: Program Manager

The Program Assistant’s responsibilities will be to assist on multiple facets of summer activities produced by East End Arts (EEA), including Girls Mural Camp, ArtworxTO programs as part of the City’s Year of Public Art, ArtMEETS, Nuit Blanche, Artist Residencies at St. Matthew’s Clubhouse including Life Drawing, and a series of live music events with Labyrinth Music, and others. . Please note this position may require the selected candidate to work on Saturdays and/or Sundays through July and August. The Program Assistant will report to the Program Manager. This position will be a combination of work from home and in-person duties. Please note that any in-person events will adhere to any public health restrictions at the time, and all program staff at EEA are required to be fully vaccinated.

RESPONSIBILITIES:

  • Community outreach and helping to develop participation from local businesses and restaurants to promote our ArtworxTO public art programs.
  • Provide administrative support including word processing, data entry, list management, filing and correspondence related to ongoing programs.
  • Support the coordination, planning, implementation and evaluation of our event and programs.
  • Support for sponsorship and marketing activities, general research, and production and distribution of event-related materials.
  • Event set up and tear down and other duties as they arise.
  • Supervision of events on-site and assistance with venue management, including light cleaning duties as needed.
  • Assist with other duties, as required.


Requirements:

EDUCATION, SKILLS AND EXPERIENCE:

  • Incredibly detail oriented. You love the details – managing event logistics, creating production timelines, maintaining schedules, tracking and documenting materials, proofreading copy, etc. Things rarely fall through the cracks under your watch.
  • Excellent organizational skills and the ability to manage multiple tasks, schedules, personalities and deadlines simultaneously.
  • Advanced problem-solving skills. You are a resourceful and creative thinker when faced with a challenge, and you understand that every problem has a solution. You think ahead, anticipate potential problems/outcomes and plan accordingly.
  • High level of initiative. You know how to take matters into your own hands and work both independently and as a team player.
  • Strong interpersonal skills. Comfortable working with a variety of stakeholders such as volunteers, local politicians, small business owners and community groups with a commitment to quality customer service. You feel comfortable talking to strangers and building connections for our work and East End Arts.
  • Comfortable working in nonprofit setting with a strong interest in the performing arts, community engagement, public space activation and city building.
  • Advanced computer competency in word processing, spreadsheets, data management (Eventbrite and Mailchimp) and social media platforms.
  • Can-do attitude, positive outlook with a strong sense of responsibility for your work.

Nice to Have:

  • Residence in the East End Arts programming area (east Toronto) preferred.
  • Education or experience in a discipline relevant to events planning or management.
  • Experience in the arts, in any field of practise, and an enthusiasm for creativity & self expression.
  • Fluency in languages other than English, with a priority given to applicants who speak Bengali.
  • Driver’s license.

To be eligible, participants must:

  • Be between 15 and 30 years of age at the start of the employment;
  • Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment;
  • Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.


Additional Info:

Deadline: May 31, 2022
Start Date: One position on June, 2022, and second position to start in August, 2022 (flexible)
Term: 8-10 Weeks per position, Full Time, or 30-35 hours per week up to 280 hours
Rate of Pay: $16/hour
Reports to: Program Manager
 

A NOTE ON SAFETY PROTOCOLS & WORKING DURING COVID-19

Participant & Staff safety are of utmost importance to East End Arts and will be a priority during the job placement and program activities. All staff at EEA are required to be fully vaccinated. The position will be a mix of work at St Matthew’s Clubhouse, work-from-home, and work out in communities.  A full set of safety protocols has been prepared in accordance with City of Toronto Health Guidelines and will be updated to reflect the most up to date information at the time. For candidates without home access to a computer, one will be provided.



How to Apply:

How to apply: 

Please email a brief cover letter, resume and three references as one single PDF document titled firstname.lastname.app with the subject line “Program Assistant” to info@eastendarts.ca by 11:59pm EST Tuesday May 31, 2022.

East End Arts is committed to building a more diverse workplace and encourage all qualified applicants to apply. Only those applicants selected for an interview will be contacted. No phone calls please.



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