Program Coordinator, World Congress of Science & Factual Producers (WCSFP)

Date Posted: Feb 11, 2020
Application Deadline: Feb 21, 2020
Start Date: Mar 09, 2020

Salary From: 40K To 45K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: Doesn't apply
Job's focus: Creative & Administrative
Job Type: Contract
Career Level: Intermediate

Organization Description

Hot Docs Canadian International Documentary Festival

Hot Docs is a not-for-profit organization that aims to advance and celebrate the art of documentary, and create production opportunities for documentary filmmakers.
Held in Toronto each spring, Hot Docs Canadian International Documentary Festival is North America’s largest documentary festival, conference and market presenting approximately 200 films to audiences exceeding 220,000. The 27th annual Festival will take place April 30–May 10, 2020.

Hot Docs also owns the Hot Docs Ted Rogers Cinema, a 650-seat, century-old screening venue in Toronto, that is a year-round home for Canadian and international documentaries.

Hot Docs is a forum to share stories and perspectives on the people, issues and events that shape our world, and we encourage respectful discussion and debate to foster greater understanding and empathy.

An integral component of this is Hot Docs’ commitment to fostering an organizational culture that brings together people with different races, identities, abilities, experiences and skills. Hot Docs is committed to reflecting the diverse communities we serve in the stories we present and also in our workforce. We encourage applications from diverse communities and welcome applicants who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion.

Hot Docs encourages applications from qualified candidates and will accommodate applicants’ needs throughout all stages of the recruitment and selection process. Please advise the hiring contact to ensure your accessibility needs are accommodated throughout this process. Information received relating to the accommodation will be addressed confidentially.



Job Description

OPPORTUNITY TYPE: One-year contract

REPORTS TO: Conference Director, WCSFP

APPLICATION DEADLINE: February 21, 2020

The Program Coordinator supports the Conference Director in achieving the strategic goals and objectives of the World Congress of Science and Factual Producers (WCSFP). The incumbent will provide editorial, logistical and administrative support to allow the WCSFP to expand beyond an annual Conference event to include year-round activities in coordination with Hot Docs departments, potential sponsors and partners and the international membership.

Key responsibilities include:
  • Propose, research and track potential session ideas, producers, moderators and speakers for the WCSFP Conference in coordination with the Conference Director
  • Track trade publications and other media to ensure the Conference Director is aware of the latest trends, events and strategic shifts in the industry
  • Liaise and share with the Hot Docs programming team panel session ideas, speakers and documentaries of mutual interest in development and production
  • Assist the Conference Director in the management of overall workflow, meetings and travel arrangements
  • Research and support efforts to increase the next generation of WCSFP delegates through new content initiatives, financial incentives and outreach
  • Research and support efforts to further diversify Congress membership by identifying and partnering with under-represented communities and regions such as the African continent
  • Research new leads and support efforts to grow relevant new domestic and international content partners, funding agencies and scientific organizations
  • Coordinate closely with Hot Docs departments including Sponsorship, Communications, Events and Technical Operations to ensure WCSFP goals and strategic objectives are met
  • Propose, manage and oversee the creation of online workshops and webinars related to WCSFP including choice of topics and speakers in coordination with Conference Director
  • Attend Congress and other industry events as assigned to maintain a high level of industry intelligence and awareness


Requirements:

  • Minimum Bachelor’s degree in Arts, Film, Business Administration or another related field;
  • 3-5 years of experience in the documentary “film/television or digital media” with a focus on story research and development, international coproduction, film financing, the role of industry festivals and conferences and how films are distributed and brought to market;
  • Experience working in a large, complex organization with competing interests and needs;
  • Experience coordinating and facilitating online workshops/sessions/educational events;
  • Experience administering programs in a database system with specific application requirements;
  • Strong proficiency in MS Word, Excel, PowerPoint and web-based software programs;
  • Experience working overseas and ability to communicate effectively in more than one language other than English a strong asset
  • Exceptional communication skills with an understanding of how to liaise and build relationships with international industry stakeholders in different spectrums;
  • Highly organized;
  • Effective multi-tasker with the ability to keep track of multiple projects;
  • Assertiveness to get responses and information from stakeholders in a timely manner;
  • Able to manage large amounts of data;
  • Able to work under pressure within tight deadlines;
  • Problem solving skills that allow to quickly assess situations and make effective judgement calls;
  • Superior attention to detail;
  • Passionate about documentaries and the organization as a whole;
  • Adaptable to a flexible work schedule including some evenings and weekends as well as some overseas travel;
  • An ambitious “go-getter” with generosity of spirit;
  • Proven team player who is both flexible and adaptable;
  • Able to travel internationally;
  • Recognition and commitment to the important principles of diversity and inclusion.


How to Apply:

Please forward a cover letter and resume to plewis@wcsfp.com by February 21, 2020.

Hot Docs
Attn: Paul Lewis, Congress Director, WCSFP
Re: Program Coordinator, WCSFP
720 Spadina Ave., Suite 402
Toronto, ON
M5S 2T9

Email: plewis@wcsfp.com


No phone calls please.

Hot Docs is a forum to share stories and perspectives on the people, issues and events that shape our world, and we encourage respectful discussion and debate to foster greater understanding and empathy.

An integral component of this is Hot Docs’ commitment to fostering an organizational culture that brings together people with different races, identities, abilities, experiences and skills. Hot Docs is committed to reflecting the diverse communities we serve in the stories we present and also in our workforce. We encourage applications from diverse communities and welcome applicants who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion.

Hot Docs encourages applications from qualified candidates and will accommodate applicants’ needs throughout all stages of the recruitment and selection process. Please advise the hiring contact to ensure your accessibility needs are accommodated throughout this process. Information received relating to the accommodation will be addressed confidentially.


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