Program Coordinator

Date Posted: Jul 12, 2019
Application Deadline: Jul 29, 2019
Start Date: Aug 26, 2019

Salary Range: 40K - 60K
Additional Salary Information: $40, 200
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Health, Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Creative & Administrative
Job Type: Full-time
Career Level: Entry level/ intern

Organization Description

East End Arts

East End Arts is a local arts service organization serving Toronto's east side (Wards 29 - 32). Our mandate is to unite, inspire and enhance the communities of east Toronto by cultivating an arts network, supporting local artists and increasing community arts engagement.



Job Description

Reporting to the Executive Director, the Program Coordinator will support the programming of East End Arts. This position assists in the development and execution of the organization’s community arts and programming plans to animate the goals of East End Arts and St. Matthew’s Clubhouse as a community cultural hub. This position develops and fosters relationships, connecting residents to various art forms while building community connections and evaluating our impact.

Responsibilities 
  • Assists the Executive Director in developing and implementing community arts workshops, programs and youth activities.
  • Seeks out possible funding opportunities for existing programs and develops programs to meet new funding opportunities.
  • Works with the Executive Director to prepare operating grant submissions (reporting on past programming and future plans) and prepares project applications for new programs and partnerships.
  • Seeks out and supports the coordination of partnered events.
  • Supervises East End Arts programs, hosting events when necessary.
  • Recruits, trains and stewards program and event volunteers.
  • Supervises and guides interns or seasonal staff.
  • Liaises with artists to collect and share information about upcoming events with various departments (marketing, accounting).
  • Develops and implements community outreach/consultation plans.
  • Liaises with artists and community members.
  • Assists the Marketing and Outreach Coordinator to promote events to the community including the writing, editing and curation of programming descriptions, promotional copy/collection of marketing materials from artists for design purposes (photos, biographies, social media handles etc.) and where relevant donor communications, final reports and evaluation of programs.
  • Evaluates East End Arts programs and events and, where applicable, partnered events, which includes collecting artist and participant feedback and compiling reports.
  • Attends networking events, performances and events to build relationships with our community and stakeholders.
  • Prepares, executes, and analyzes post-event surveys with other staff.
  • Develops and coordinates collaboration opportunities with other organizations.
  • Assists with other duties, as required.


Requirements:

With a passion for the arts, you’ve got a couple of years of experience under your belt, ideally working within a community arts organization or equivalent. Your background is in programming, outreach, event coordination or similar. You instinctively understand the value in continuous evaluation and tracking engagement, and can pivot and think creatively when you see a program needs help or is no longer garnering response.

You enjoy developing partnerships with other organizations and community members, and are driven to grow those relationships for mutual benefit. You can demonstrate:

  • Excellent written and oral communications with the ability to speak to a range of audiences.
  • Attention to detail. Creating timelines, maintaining schedules and event logistics, tracking/documenting materials, proofreading copy, etc.
  • Excellent organizational skills. Ability to handle and manage multiple tasks and projects.
  • Advanced problem-solving skills. You are a resourceful and creative thinker when faced with a challenge, and you understand that every obstacle has a solution. You think ahead, anticipate potential problems/outcomes and plan accordingly.
  • Strong interpersonal skills. Comfortable working with a variety of stakeholders such as artists, volunteers, current and potential donors and community groups with a commitment to quality customer service. You feel comfortable talking to, and engaging with new people.
  • Comfortable with evolving projects that may require new direction.
  • Comfortable working in a non-profit setting with a strong interest in the arts, community engagement, public space activation, and city building.
  • Highly organized with the ability to manage your events effectively on schedule and budget.
  • Computer skills: Proficient in Microsoft Office, Eventbrite, Survey Monkey and Constant Contact or Mailchimp. Familiarity with WordPress and database best practices is always appreciated.
  • Can-do attitude, positive outlook with a desire to work collaboratively to make magical things happen!


Additional Info:

The role is a fulltime position and includes a benefits package after a successful probation period. As a community arts organization, the position requires flexible work hours including occasional evenings and weekends, especially in the summer.

How to Apply:

Please email cover letter, resume and three references as one single PDF document titled firstname.lastname.app to shana@eastendarts.ca by July 29, 2019 at 5:00 pm.

Please note applications will be reviewed as they arrive, and we will start scheduling interviews prior to the deadline date. We will keep the position posted until we find a successful candidate.

East End Arts is committed to building a more diverse workplace and encourages all qualified applicants to apply. Should you require, accommodations throughout the hiring process will be offered upon request. We thank everyone who applies but only those applicants selected for an interview will be contacted.

No phone calls please.



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