Programming Assistant, Education & Engagement (part time)

Date Posted: Sep 10, 2019
Application Deadline: Sep 24, 2019

Salary Range: Other
Additional Salary Information: $18 - $20 per hour
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Part-time
Career Level: Entry level/ intern

Organization Description

TO Live

Previously known as Civic Theatres Toronto, TO Live is one of the city's largest multi-arts organizations, operating three iconic venues and presenting a full range of performing arts, theatrical and concert events in both downtown and uptown Toronto at the Sony Centre for the Performing Arts, St. Lawrence Centre for the Arts and the Toronto Centre for the Arts. With two hubs of creativity and content creation in both downtown and uptown Toronto, TO Live has a unique place and perspective in Toronto. The mission of TO Live is to activate creative spaces by inspiring local and international artists, connect audiences and to be the nexus for new ideas, elevate artistic potential, and be the catalyst for creative expression that is reflective of Toronto's diversity.



Job Description

TO Live has a part time opportunity in its Programming department for an enthusiastic, resourceful team-player who thrives in a fast paced diverse environment in the role of “Programming Assistant, Education & Engagement”.

This position is responsible for assisting Education & Engagement programming (E&E) within the Programming department. Responsibilities include the implementation and facilitation of a broad array of educational and community engagement programs designed to engage young people and adults with TO Live under the direction of the Education & Engagement Manager. This position is mandated to support and promote performing arts, develop audiences, and contribute to the community.

ACTIVITIES AND RESPONSIBILITIES 
  • Assist with the implementation of and outreach for E&E programming for adults, youth, families, and schools.
  • Work with TO Live staff and volunteers to facilitate assigned E&E events.
  • Maintain accurate booking and function calendars as it pertains to E&E in EBMS (internal event booking system) to facilitate building operations.
  • As assigned, research opportunities for E&E and present for review by Education & Engagement Manager.
  • Provide timely and accurate event information and communication for E&E to all departments and community partners.
  • Continually update event data/statistics (E&E programming) with actuals as they become known, escalating issues appropriately as needed.  
  • Act as a key liaison for the E&E programming department, TO Live departments, or external stakeholders and escalate issues appropriately as needed.
  • Perform other coordination and administrative duties and projects as assigned by the Education & Engagement Manager or designate.


Requirements:

KNOWLEDGE, SKILLS & EXPERIENCE
  • Minimum education requirement of post-secondary degree in arts/business or relevant discipline or equivalent experience.
  • Knowledge of entertainment industry and facility practices.
  • Minimum experience one to three years in related position(s).
  • Strong interpersonal and communication skills, customer service experience is an asset.
  • Proven ability to build and cultivate community and school relationships.
  • Excellent written (editing & proofreading) skills.
  • Strong planning, coordinating, and scheduling skills.
  • Attention to detail in contractual matters.
  • Ability to handle multiple tasks and meet strict deadlines.
  • Experience with an event booking system.
  • Experience in event/production management.
  • Vulnerable Sector Clearance is required and will be submitted by TO Live upon hiring.
  • First aid and CPR training required.


Additional Info:

WORKING CONDITIONS
  • Lack of natural light.
  • Occasional objectionable odours.
  • Flexible variable hours, ability to work evenings and weekends.
  • Be present/available at events and performances as needed.
  • Travel to and from TO Live venues as needed.
THE ORGANIZATION:
Previously known as Civic Theatres Toronto, TO Live is one of the Canada’s largest multi-arts organizations, operating three iconic venues and presenting a full range of performing arts, theatrical and concert events in both downtown and uptown Toronto at the Sony Centre for the Performing Arts (soon to be Meridian Hall), the St. Lawrence Centre for the Arts and the Toronto Centre for the Arts (soon to be the Meridian Arts Centre). With two hubs of creativity and content creation in both downtown and uptown Toronto, TO Live has a unique place and perspective in Toronto. The mission of TO Live is to activate creative spaces by inspiring local and international artists, connect audiences and to be the nexus for new ideas, elevate artistic potential, and be the catalyst for creative expression that is reflective of Toronto’s diversity.

How to Apply:

Interested applicants should email a cover letter and resume for confidential consideration to jobpostings@tolive.com.  Please include “Programming Assistant, Education & Engagement” in the subject line.  No phone calls please. 
 
TO Live thanks all applicants in advance. Only those candidates selected for an interview will be contacted.

TO Live is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process. 

TO Live is committed to building a more diverse workplace and encourage all qualified applicants to apply.

Date Posted:  September 10, 2019
Application Deadline:  September 24, 2019
Start Date: ASAP

Interviews with qualified candidate(s) will commence immediately and continue until the position is filled.

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