Programs Assistant

Date Posted: Feb 23, 2021
Application Deadline: Mar 12, 2021
Start Date: Apr 05, 2021

Salary From: 40K To 45K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: N/A
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Contract
Career Level: Intermediate

Organization Description

Gardiner Museum
The Gardiner Museum brings together people of all ages and communities through the shared values of creativity, wonder, and community that clay and ceramic traditions inspire.
 
We engage audiences with exhibitions, programs, and hands-on classes, while stewarding a significant permanent collection. We interpret historical ceramics to emphasize their relevance today, and champion emerging and established Canadian artists and their role in the broader world. We innovate through clay education, as we bring together the experience of making with a deeper understanding of the art of ceramics.
 
We believe in making, looking, and thinking through clay.
 
The Gardiner Museum has a collection of over 4,000 objects from the Ancient Americas, Europe, Japan, and China, as well as contemporary works with an emphasis on leading Canadian artists. We are among the few museums focused on ceramics, and one of the world’s most notable specialty museums.
 

Job Description

Interviews (held over Zoom): March 22-31, 2021
Annual Salary:  $42,000
Term: Full-time, temporary six (6) months, until September 24, 2021
 
The Gardiner Museum brings together people of all ages and communities through the shared values of creativity, wonder, and community that clay and ceramic traditions inspire.
 
We engage audiences with exhibitions, programs, and hands-on classes, while stewarding a significant permanent collection. We interpret historical ceramics to emphasize their relevance today, and champion emerging and established Canadian artists and their role in the broader world. We innovate through clay education, as we bring together the experience of making with a deeper understanding of the art of ceramics. 
 
We believe in making, looking, and thinking through clay.
 
The Gardiner Museum has a collection of over 4,000 objects from the Ancient Americas, Europe, Japan and China, as well as contemporary works with an emphasis on leading Canadian artists. The Gardiner Museum is among the few museums in the world focused on ceramics, and is one of the world’s most notable specialty museums.  
 
The Programs Assistant reports to the Curator of Programs and Education.  This position is responsible for supporting the administration and delivery of upcoming online and in-person programs at the museum including summer Plaza programs, Community Arts Space (CAS2021) Programs, Digital Programs, and Exhibition-related Program. This role is one that evolves as the Museum does and candidates should be comfortable with responsibilities changing in line with strategic objectives, curatorial vision, and Covid-19-related interruptions to program schedules.
 
The Gardiner Museum regularly updates its COVID-19 protocols and health measures in accordance with the Province in an effort to protect the health of both visitors and staff.  Please note that while administrative duties can be completed remotely, this position will require the candidate to work from the Museum, sometimes working with the public, to fulfill a number of programming duties. The candidate must also feel comfortable working in co-operation with artists, community collaborators, members, and stakeholders in accordance with programming needs at the Gardiner.

DUTIES

Responsibilities include managing administrative and presentation logistics related to Plaza Programs (60%), CAS2021 Programs (20%), and Digital Programs and Exhibition-related Programs (20%).
 
Overall
  • Coordinate and execute administrative tasks related to in-person and online program planning and delivery; including updating budgets, preparing letters of agreement and event notes
  • Assist with developing production schedules for programs and events
  • Prepare and review letters of agreement and contracts with artists, presenters, and project partners
  • Monitor program expenditures while adhering to budgets, execute check requests and expense reimbursements
  • Interact and liaise with external contacts, including artists, presenters, community partners, and partner organization; cultivate enduring community partnerships with organizations and individuals throughout the term of the contract
  • Set up in-person programs, including outdoor summer plaza programs
  • Liaise with other departments within the Museum, in particular: Marketing for promotion of programs and events, Operations for program set-up and delivery, and Tech for digital programs delivery
  • Conduct sound checks with presenters of online programs
  • Assist with administrative and presentation tasks related to Community Arts Space 2021 projects
  • Track audience engagement numbers for in-person and online programs
  • Facilitate program evaluation process, liaising with partners, stakeholders and participants in support of impact reporting deliverables
  • Other duties as assigned


Requirements:

SKILLS
 

Overall
  • Experience in program coordination and delivery
  • Demonstrated planning and scheduling skills
  • Knowledge of the non-profit sector; Familiarity with community-engaged arts sector in Toronto
  • Experience maintaining budgets
  • Experience liaising with artists; drafting Letters Agreements with Artists and Presenters
  • Experience in working with and forming partnerships
  • Excellent written and verbal communicational skills
  • Strong organizational skills, problem-solving, and attention to detail
  • Ability to multifunction and meet multiple deadlines
  • Ability to work with Museum volunteers
Interpersonal Skills
  • Communicate effectively with artists, participants, audience members, and other stakeholders; respond to all stakeholders in a timely, effective and respectful manner
  • Team player, able to work independently
  • Experience working with diverse audiences, including culturally diverse and marginalized groups, and all age ranges
  • Ability to collaborate with internal colleagues and external partners and create ways to meet mutual goals
Technical Skills
  • Proficiency with Microsoft Office
  • Proficiency with Zoom
  • Knowledge and understanding of social media and web platforms
 
Required Experience
  • 2 years’ experience coordinating programs or events
  • Prior work experience in a museum/gallery environment, or arts organization
  • Post-secondary degree, college or university
 
Working conditions
  • Availability some evenings and weekends as necessary
  • Must be comfortable working remotely or in an open concept office environment
  • Must be comfortable working with the public
  • Must abide by the Museum’s Covid-19 safety protocols and safety measures


Additional Info:

Special conditions of employment

This position is built on working five days out of seven days.  Flexibility is required for some evening and weekend work in order to deliver programs.
 

How to Apply:

To apply, candidates should submit a letter of interest and CV in one PDF document by March 12, 2021 at 5 pm to hr@gardinermuseum.com. Please reference “Programs Assistant” in the subject line. No phone calls or visits please. For further information on the Gardiner Museum, please refer to our website: www.gardinermuseum.com.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.  
 
The Gardiner Museum is an equal opportunity employer and encourages applications from qualified candidates from visible and invisible minority group members, women, Indigenous persons, persons with disabilities, persons across the spectrum of sexual orientation and gender identities and others with the skills and knowledge to productively engage with diverse communities. We are committed to hiring on merit and to removing barriers in employment policies. Reasonable accommodations for disabilities will be provided, on request, to support applicants’ participation in all aspects of the recruitment and selection process.
 

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