Stage Manager (2020 - 2021 Season)

Date Posted: Feb 07, 2020
Application Deadline: Mar 31, 2020
Start Date: Aug 06, 2020

Salary From: 50K To 60K
Province: Alberta
City: Calgary
Employee Benefits: Health, Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Creative & Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Alberta Ballet Company

Alberta Ballet Company is one of Canada's premier dance companies committed to an artistic vision of powerful and exciting dance.  

Job Description

Alberta Ballet Company is currently seeking experienced candidates for the position of Stage Manager for the 2020 - 2021 Season (August - May)

Type:  Full Time Term Contract

Dates:  August 6, 2020 - May 29th, 2021 (41 weeks)

Reports to:  Artistic Director Designate, Director of Production

Purpose: The Stage Manager is responsible for the stage management of company productions in rehearsal and performance and will provide support to the Artistic and Production management teams. The Stage Manager ensures good communications between a variety of groups, including dancers, technicians and the Ballet’s staff. As the duties of Stage Management may differ from production to production, it is required that the Ballet discuss any additional general Stage Management duties with the Stage Management personnel prior to the performance occurring.

Key Responsibilities:

1.    Participate in Rehearsal Periods

  • Attend sufficient rehearsals to learn the Choreography of each ballet in order to integrate the lighting and technical cues.
  • Ensure that all production elements such as properties, music, costumes if necessary and spike marks are provided for all studio rehearsals.
  • Maintain on a regular basis the sound and video inventories for all ballets.
  • Compile and maintain an individual file for each ballet that enters the Ballet’s repertoire.
  • To use the company audio and video equipment to produce copies of music and videos.
  • Collaborate with the Artistic Department and/or Choreographer in obtaining, minor editing and producing the music for the ballets entering the repertoire. It is understood that it is not the Stage Manager’s responsibility to do major editing and producing of performance ready final music, and that appropriate resources will be used for that purpose.
  • Deliver audio playback in Studio as requested.  

2.    In Theatre Technical Support

  •  Be present at all rehearsals and performances and may be required to arrive at the theatre in advance of the dancers in order to accomplish any of the following:

Ø  Assist electricians with special focus, cueing options, cueing sessions, when deemed necessary by Ballet.

Ø  Meet with theatre counterpart to learn theatre rules, policies, etc. and liaise with front of house staff for a successful performance.

Ø  Assign dressing rooms for all the Artists and set up the callboard with sign in sheets and other pertinent information. Double check with Wardrobe and Artistic Staff re: casting and program.

Ø  Spike appropriate specials and scenery placement.

  • Arrange the videotaping of certain performances for archival tapes. The Stage Manager is not responsible for the quality of the videotaping.
  • Investigate paging systems, house curtain, cueing systems and their operation.
  • Collaborate with the Technical Director to problem solve issues that arise during on stage rehearsals and performances.

3.    Running and Controlling Performances

  • The Stage Manager is responsible for running and controlling the performance including the making of “calls”.
  • The Stage Manager oversees calling the lighting cues the movements of scenic elements, technical elements performers. The Stage Manager should execute all calls as she/he feels fit, however it is encouraged to make calls from the wings when able.
  • The Stage Manager is in sole charge of the backstage areas during a performance.
  • The Stage Manager shall be prepared to assist and advise the Artists on matters relating to their physical welfare and safe working conditions.

4.  Administration 

  • Attend all scheduled production meetings which involve the discussion of elements of the production which directly affect the duties and responsibilities of Stage Management.
  • Work with the Artistic and Production teams to coordinate and communicate with all heads of the other departments.
  • Assemble and maintain the promptbook, which is the property of the Ballet, and is defined as the accurate and up-to-date cue sheets, plots, daily records, etc. as are necessary for the actual technical and artistic operation of the production. The Stage Manager will create a full digital archive of the production and submit the promptbook to the Ballet at the end of the run of the production.
  • During the rehearsal period, communicate with the Ballet's designated representative about running times and any problems in the technical elements of the production.
  • Support the production of entrance/exit charts for the wardrobe department including characters locations when entering/exiting the stage (by wing) complete with timings to assist with the assembly of dresser tracks and wardrobe tracking. 
  • Produce and distribute rehearsal reports that include tech notes daily while the company is in studio.
  • Produce and distribute performance reports by show while the company is in performance. Communication with each department head is encouraged prior to completion and distribution of the show report.

Performance Week in the City of Origin and on Tour - Hours of work shall not exceed eight (8) out of nine (9) consecutive hours per day. There shall at all times be a meal break of not less than one (1) hour after not more than five (5) hours of work. Once per engagement week there may be two (2) extended rehearsal days of eleven (11) hours out of a span of thirteen (13) consecutive hours with two (2) breaks of at least one (1) hour after a maximum of five (5) hours of work. The Artist may be required to work up to six (6) days per week to a maximum of fifty-one (51) hours per engagement week. Hours of work in excess of the daily and weekly limitations shall be compensated at the overtime rate in accordance with Clause 12:05.

Maximum Consecutive Hours of Work - The maximum number of consecutive hours of work for which a Stage Manager may be required to perform the Stage Manager's duties is five (5) hours and work may not be resumed until the Stage Manager has had at least a one (1) hour break. If the Stage Manager is required to work for more than five (5) consecutive hours, the Stage Manager shall be compensated at double the half-hourly overtime rate per half (1/2) hour or part thereof. If the Stage Manager is required to work for more than five (5) consecutive hours and the Ballet arranges to provide a hot meal for the Artist, the Stage Manager shall be compensated at the half-hourly overtime rate per half (1/2) hour or part thereof.

Overtime Approval- Any overtime which would result from Stage Management scheduling decisions must be approved by the Ballet’s designated representative. Should the Ballet’s designated representative not be available for such approval, and if the working of such overtime is paramount to safety, travel schedule or the efficient running of the production, such overtime may be approved at the discretion of the Stage      Manager, in which case the Stage Manager shall inform the Ballet’s designated representative of such overtime in a timely fashion. The Stage Manager cannot be held responsible for any overtime which may arise through circumstances beyond their control.

Key Relationships

  • Foster good relations and communication with a variety of interest groups, these include IATSE locals, the performing arts industry and the community at large.
  • Ensure working relationships with the Ballet Master/Mistress, Artistic Director, Artistic Director Designate, Production Department and Wardrobe.
  • Ensure working collaboration with Alberta Ballet administrative staff.

Direct Reports / Supervisory Duties

  • The Ballet recognizes that the Stage Manager holds a position of supervisory responsibility and, as such, may exercise discretion in arranging his/her work and that of his/her staff. Such discretion shall be exercised by the Stage Manager, after consultation with the Ballet's designated representative.
  • While in theatre, coordinate with Technical Director and head Carpenter and their supervision of all personnel backstage, including memebers of IATSE.
  • While in theatre, provide supervision and support to all performers.



Qualifications & Key Competencies


  • Minimum five years’ experience as a professional dance stage manager.
  • Post-secondary training in Stage Management, Theatre Production or a related field.
  • Sound, interpersonal, team building skills, and a positive attitude.
  • Collaborative workstyle with ability to manage multiple priorities
  • Valid first aid certificate.
  • Member of Canadian Actors’ Equity (CAEA) in good standing.
  • Strong computer skills with knowledge of MS Office programs and cloud based programs (Sharepoint, Dropbox, Google Drive, etc).
  • Must be able to travel with the company (September through to May, including December) for performances.


Working Conditions / physical requirements


  • All Stage Managers must be properly contracted on an Engagement Contract form provided by Canadian Actors’ Equity (CAEA)
  • The Alberta Ballet Agreement, set by Canadian Actors’ Equity and Alberta Ballet, governs working conditions for Stage Management.
  •  While performing the duties of this job, the employee is regularly required to stand, walk, use hands, speak and hear, work in dark and enclosed spaces.
  • While in the rehearsal at the studios the expectation is that the Stage Managers hours of work are as follows: 9:30am- 6:30pm Monday to Friday. Lunch is to be taken 2:15pm- 3:15pm. Alberta Ballet recognizes that there will be times when the stage manager will be required at meetings scheduled in the regular lunch period. When this occurs, the break is to be taken from 1:15pm to 2:15pm.

Additional Info:

The successful candidate will compensated on a weekly salary, and be eligible to participate in Benefits through Alberta Ballet or CAEA Equity Accidenct and Insurance Plan. 


For more information on our organization:



How to Apply:

Please send your resume and cover letter through our careers page.


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