Studio Assistant

Date Posted: Dec 04, 2018
Application Deadline: Jan 07, 2019
Start Date: Jan 09, 2019

Salary Range: 20K - 30K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: N/A
Organization's Field/Discipline: Business
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Paul Raff Studio

Paul Raff is an architect, artist and visionary thinker. His studio employs experts in architecture and design. Its collaborative environment is dedicated to creative vision of the highest calibre. Based in Toronto, the Studio assists clients locally and internationally to create projects where art becomes life.

Each project is uniquely conceived for its particular situation, and advanced with proficient management and craft to achieve exceptional value and architectural quality. Projects range in scale and scope, including residential, cultural, and commercial architecture, master planning & strategy, environmental and public art. Paul Raff Studio consistently produces exceptional work that is thoughtful, evocative and poetic.



Job Description

Remuneration TBC

Marketing, Management, Accounting, & Executive Assistanc
e
Assist Principal Architect in tasks and errands
Assist Communications Director and Accounts Manager in outstanding projects
Prepare layouts and potential award submissions
Perform graphic design-related tasks
Fact-check articles, descriptions and reports for submissions
Assist in small accounting tasks and responsibilities
 
Reception
Answer phone, direct calls, check voicemail/s
Answer door: greet guests/clients and offer refreshments
Maintain, check, archive and respond to inquiries in studio inbox
Check, distribute, and open mail/couriers/packages
Check incoming e-faxes and distribute
Prepare couriers/regular mail
Assist with meeting set-up (coffee/water/snacks/catering)
Assist with Lunch & Learn set-up
 
Office Administration, Archiving, Resource Library
Troubleshoot technical issues, correspond with our technical company (LTS)
Ensure set-up of auto-response emails during holidays
Order office supplies - (keep track of supplies and replenish on time)
Arrange for minor office repairs (calling a plumber, window cleaner, electrician)
Organize and fully manage, update, maintain the Sample and Spec Library
Assist project staff with filing (digital and paper)
 
Housekeeping
Maintaining tidiness of the office (daily)
Empty/load dishwasher (as needed/daily)
Clear fridge on Thursday office clean-up
Organize catering order/set up for VIP lunches (Principals & VIP project leads meetings)
Changed burned out light bulbs
Order office resources and hardware supplies (keep eye on kitchen/bathroom resources  and replenish on time)
 

Requirements:

Must be proficient working with Windows computers
Must have superior command of Word/Excel/Outlook and be comfortable learning other software
Must have strong skills working with InDesign and Photoshop
Experience working with Quick Books
Background in marketing and administration is a plus
 
Key Details
Office hours are 9:30 to 6:00 with a half hour or one hour for lunch
(Part-time/Full-time schedule may fluctuate according to how busy the office is)
Dress is business casual
 

How to Apply:

Please send an email to hiring@paulraffstudio.com with the subject line: Studio Assistant_2019