- Contents
- Description
- Position Details
- Pay and Benefits
- Qualifications and Experience
- Application Process
Description
OVERVIEW
Reporting to the Director and Artist Manager, the Associate Artist Manager is responsible for coordinating the day-to-day operations of All Time Artist co’s artist clients. The Associate Artist Manager works with multiple team members and artist stakeholders to ensure effective organization and execution of their operational and administrative needs including performance details, travel, financial, and other administrative tasks as required.
ROLES & RESPONSIBILITIES
- Assist the Director and Artist Manager(s) with various initiatives as needed
- Act as a lead point of contact for day-to-day client and vendor communication for artist clients
- Coordinate tour logistics and advance shows
- Coordinate with production vendors (stage, sound) and technicians on event details
- Coordinate with and communicate details to creative team including: stylists, content creators, and other key collaborators
- Prepare contracts for review and coordinate their execution
- Liaise with agents, artists, promoters to collect and distribute pertinent information
- Organize and enter data into relevant tools and systems, including multiple calendars
- Create and maintain show, activity and tour budgets
- Schedule band and team members for specific events
- Schedule artist travel arrangements (flights, hotels, vehicles)
- Assist in the application and and maintenance of US work visas/paperwork
- Collect pertinent information and execute Grant applications (FACTOR, OAC, Starmaker, etc.)
- Track artist-related expenses and payments
- Manage merchandise inventory and order fulfillment
- Assist the Content Manager with various artist marketing initiatives and channel management
- Create and submit invoices for artist projects and initiatives
- Follow up on accounts receivable with customers
- Process and track payments in customized company tools
- Ensure that all financial transactions are properly supported and documented
- Assist finance team with bookkeeping activities
- Support the executive team with tracking of receipts and payments
- Participate in team meetings and contribute ideas
- Support company events and projects as required
And perform other related duties as required to fulfill the role.
Job Details
Location:
Toronto
Date the successful candidate will start:
June 03, 2025
Pay and Benefits
Salary Range:
$60,000 — $60,000
Benefits:
Here are some of the perks of working with us
- Flexible time off and vacation options
- Hybrid work from home and co-working space
- Cellphone allowance
- Performance base bonus
- Monthly 1-on-1 meetings to focus on and enable your growth
Qualifications and Experience
Required Qualifications and Experience:
QUALIFICATIONS
The ideal candidate is someone who is extremely organized, detail-oriented, and motivated to learn the day-to-day requirements and responsibilities of managing musicians and artists.The following qualifications summarizes the expectations for an ideal candidate:
-
- 2-3 years experience working in artist management, ideally at a music company, on the road, or in an equivalent college program
- Must be highly organized, self-driven and able to handle many tasks at once (we use Asana to help with that last one…)
- Experience using Google Sheets and/or Excel at an intermediate level and motivated to improve
- Motivated by quality with high standards
- Proven attention to detail and ability to work independently
- Ready to go extra mile to avoid mistakes
- Fast learner, critical of their own work
- Confident in their ability to give feedback to others to ensure company standards are upheld
- Comfortable operating applications from Google (Google Docs, Sheets, Slides, Drive)
Preferred Qualifications and Experience:
- Understanding of grant applications and the Canadian granting bodies, is considered an asset
- Having experience applying for US artist work visas is considered an asset
- Experience using an established bookkeeping software, is considered an asset (Quickbooks)
Application Process
Will an automated HR system be used to filter applicants?
– No.
Will non-shortlisted applicants be notified?
– No.
Are interviews flexible? (e.g. different interview formats, times, location, remote option)
– Yes.
Will some interview questions be provided in advance?
– No.
To apply, email your details to hello@alltimeartistco.com
Please send a detailed cover letter and resume by email to [email protected]. Reference “Associate Artist Manager” in the subject field. No phone calls please.