Description

The Brampton Arts Organization (BAO) is recruiting for a Special Event and Programming Coordinator to provide comprehensive support to BAO’s programming and engagement initiatives and goals. In this position, the right candidate will work closely with the Engagement and Education Coordinator and Head of Programming.

The contract runs from June 16 – August 15, 2025. The position involves 30 hrs/week (9:00 am to 3:00 pm), five days per week. BAO maintains a hybrid work arrangement, such that two of the five work days will be on-site for the duration of the contract. Evening and weekend in-person work may be required, so the schedule will be flexible according to events and programs. The successful candidate will travel across Brampton and GTA for off-site events; therefore access to a vehicle is preferred.

Wage: $20/HR, Paid Bi-Weekly.

To apply for this job, you must:

• Be aged between 15 and 30 years old on the start date of the job;
• Have a valid Social Insurance Number (SIN); and
• Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.

International students and other temporary residents of Canada are not eligible to apply for this role as part of the Canada Summer Jobs program.

For best consideration, please apply by May 16, 2025. We are hoping to fill this position by June 1, 2025, but our commitment to finding the right fit may require more time.

The Role and its Responsibilities and Skills

PROGRAM AND EVENT COORDINATION & FACILITATION:

• Helps coordinate all BAO-led artist booths at the Brampton Farmers’ Market and complimentary programming and performances (ex. chalk murals, live music).
• Helps execute high impact events and represents BAO onsite at events, programs, and festivals, setting up the BAO booth and representing the organization at outreach events (ex. city events, concerts, local markets).
• Assists with event and exhibition preparation, hosting of online and in-person events and workshops (ex. Zoom workshop setup and attendance), setup and tear down for our summer events including Open Studio+ days.
• Attends meetings, activities, and events to raise awareness of BAO programs and services and represents BAO at partner events.
• Helps to generate event summaries post-event.
• Helps guide engagement strategies and draft event related communications and key messages.

ADMINISTRATIVE SUPPORT:

• Provides administrative support to maintain databases, online files and general research and accompanying report drafting.
• Maintains project related documentation and file organization and supports the development of workshop presentations and reports.
• Assists with meeting preparation and note taking.
• Provides exceptional customer service while adhering to organizational policies, practices, and standards.
• Works with a high sense of confidentiality based on the requirement to access, review, maintain, and distribute sensitive communications, materials, and/or records.
• Participate in project and team meetings to meet project needs and provide administrative support (on-site as needed).
• Works well with diverse groups in support of project and operational goals and initiatives.
• Demonstrate corporate values.
• Other duties, as assigned.

Equal Opportunity and Accessibility

The Brampton Arts Organization is an equal opportunity employer and welcomes applications from all interested parties. We do our best to remain informed and attuned to the imperative of fair and impartial treatment and prioritize opportunities for individuals from groups that have historically faced disadvantages in employment.

We are also pleased to accommodate the individual needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights’ Code and the Accessibility of Ontarians with Disabilities Act, 2005 (AODA). If you require accommodation at any time throughout the process, please speak with the Hiring Manager.

Application Assistance

We recognize that the job application process can create barriers to access for many people who are interested in applying. Our opportunities are written in English, shared online and require applicants to submit their applications by email. This creates technological, language, communication and cultural barriers, to name a few.

In recognition of these barriers to access, eligible applicants can request support with their application and we will provide support and accommodation. For more information please reach out directly by email to [email protected].