Administrative Assistant

  • Full Time
  • Kingston
  • On site
  • $40,000 – $48,000
  • June 7, 2024

Cantabile Choirs of Kingston

Description

ORGANIZATION DESCRIPTION 

Cantabile (pronounced Kahn-TAH-bee-lay) is a community-based performing arts and music education organization.  Founded in 1996 as a community choral organization, Cantabile has grown to offer a wide variety of musical education and performance opportunities for singers of all ages. Cantabile is dedicated to maintaining the highest standard of musical excellence – our programs have been recognized internationally for innovation and artistry, and our performances often attract sell-out audiences. Cantabile operates a number of different programs including: parent & tot music classes, 7 choral education and performance programs, 5-concert subscription series, school outreach activities, audience sing-along movie screenings and other sing-along events, commissioning new choral works, recording, national and international touring, hosting annual guest-conductor/artist residencies, hosting an apprenticeship program for advanced students in singing, choral conducting, and/or collaborative piano, as well as outreach performances and events throughout the community.  

JOB DESCRIPTION 

We are accepting applications for the position of Administrative Assistant, a full-time one-year contract position with the possibility of extension to a full-time permanent position. Reporting to the Artistic-Executive Director and the Operations Manager, the Administrative Assistant will support Cantabile’s year-round creative and educational programming, overseeing the organization’s day-to-day operations.  

Key areas of responsibility: 

  • Provides administrative support to ensure efficient office, programming and production operations. 
  • Maintains physical and digital filing systems 
  • Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists members and other visitors. 
  • Responds to emails and other digital queries and correspondence. 
  • Manages calendars. 
  • Drafts and edits letters, reports, and other documents. 
  • Inputs and updates information in databases and spreadsheets. 
  • Prepares meeting agendas and takes meeting minutes. 
  • Coordinates logistics for meetings, rehearsals and events. 
  • Operates and maintains office equipment and supplies 
  • Researches as requested and compiles and summarizes information for reports or presentations. 
  • Works closely with other administrative staff and supports other colleagues as needed. 
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. 
  • Ensures that deadlines are met and adapts to changing priorities. 
  • Presents a positive and professional image for the organization. 

To apply, email your details to gsirett@cantabilechoirs.net

Please email your cover letter, resume as one single PDF document to [email protected] with the submitted line “Administrative Assistant”. We thank all applications for their interest, however only those selected for an interview will be contacted. Contact Info: Name: Geoffrey Sirett, Artistic-Executive Director Email: [email protected]


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