Assistant Manager, Camps

Description

Harbourfront Centre is a leader in providing internationally renowned artistic, educational and recreational programming across a beautiful 10-acre campus at the heart of Toronto’s waterfront. For 50 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world, presenting thousands of events annually from music festivals to contemporary dance, to craft and design, to visual arts and more. 

We are currently seeking an organized, experienced, driven and results-oriented Assistant Manager, Camps to provide coordination of operations, logistics and staffing for Harbourfront Centre’s Education department, with a primary but not exclusive focus on our Camps program, one of Toronto’s largest, most diverse and creative day camps.

 

 

Position Title: Assistant Manager, Camps

Department: Education

Reporting To: Senior Manager, Education

Direct Reports: Seasonal and part-time program specialists and facilitators, and special project staff as required

Type of Employment: Full-time, 35-hour work week

Compensation: Annual salary of $50,000 – $55,000, plus a comprehensive benefits package

Location: Toronto

 

Summary of Function:

The Assistant Manager, Camps will provide coordination of operations, logistics and staffing for Harbourfront Centre’s Camps Programs within the Education department. Projects include Summer Camps Program, other potential future projects, and other multi-generational community learning initiatives that align with Harbourfront Centre’s programming and educational goals. 

 

Duties:

• Support the Senior Manager, Education in planning, implementing, and evaluating the overall structure and flow of camp programming.  
• Provide comprehensive coordination for day-to-day operations and venues of the Summer Camps Program and other related department initiatives. This will include comprehensive use of Artifax event management software. 
• Manage logistics for camp activities, including scheduling, location assignments, transportation, and managing necessary resources and materials.
• Assist with recruiting, training, and scheduling camp staff, ensuring they have the necessary skills and knowledge to effectively deliver the program. 
• Ensure that staff are informed about operational protocols, safety guidelines, and educational objectives for the department. 
• Provide ongoing coaching, performance evaluations, and feedback to staff to enhance the quality of camp experiences. 
• Coordinate with other departments (e.g., HR, Facilities) for necessary staff support, including contracts, payroll, and staffing schedules. 
• Create and/or update training manuals for all seasonal staff. 
• Collaborate with the Senior Manager in the development, planning, and implementation of camp programs, ensuring they are safe, engaging, and aligned with Harbourfront Centre’s mission. 
• Assist with the supervision and support of a team of camp counselors and staff, providing guidance, feedback, and ensuring they meet the camp’s standards for safety, creativity, and engagement. 
• Monitor daily camp operations, including maintaining schedules, ensuring proper communication between staff, campers, and parents, and resolving any issues that may arise. 
• Serve as a point of contact for parents, guardians, and community members for inquiries related to camp registration, activities, and updates. 
• Ensure clear, timely, and professional communication with families and staff regarding camp schedules, safety information, and any changes in programming. 
• Promote the value of the camp programs and community learning initiatives to enhance public understanding and engagement. 
• Maintain programming space and files of program documents. 
• Perform administrative duties such as evaluations, incident/accident reports, scheduling, payroll submission etc. 
• Oversee supply ordering and inventory for the education department, as well as maintain the supply budget and track expenses including invoice submission and reconciliation. 
• Provide occasional Support for School Visits programs as needed throughout the school year. 

 

Requirements:

• Bachelor and/or Master’s Degree in Education, Arts, Recreation or a related field or equivalent. 
• Minimum 3-5 years of supervisory/staff management experience in camp, recreation, or educational environment. 
• Exceptional leadership, and team-building skills, including the ability to manage employees to drive results and achieve top performance. 
• Commitment to youth education and lifelong learning. 
• Exceptional written and verbal communication skills to be able to interact with confidence with a wide variety of people including visitors and staff. 
• A strong knowledge in creating programming for various learning styles and approaches for various age groups.  
• Excellent organizational skills to coordinate multiple activities and programs. 
• Strong relationship-management skills, including the ability to work closely and collaboratively with a wide range of stakeholders. 
• A strong sense of diplomacy, including solid negotiation, conflict resolution, and people-management skills. 
• Strong working knowledge of common computer programs e.g., MS Word, Excel, and email. 
• Standard First Aid and CPR-C.  
• As a condition of employment, a Vulnerable Sector Check that is satisfactory to Harbourfront Centre will be required of the successful candidate. The cost of this screening is to be covered by the incumbent. 
• A valid driver’s license and access to a vehicle will be considered an asset. 
• Familiarity with Ontario Camps Association (OCA) and accreditation process & standards will be considered an asset. 
• Experience in the not-for-profit sector is desirable, as is knowledge of Canada’s arts community, and/or experience working with individuals with Special Needs (Inclusion). 
• Must be legally eligible to work in Canada. All international applicants must have a valid employment Visa authorizing their ability to work in Canada on a full-time, ongoing basis. 
• This role is based in Toronto. The candidate must be able to work on site at our lakeside campus. 

 

Our Values: 

At Harbourfront Centre, our values – Open, Brave, Rigorous and Kind – reflect our commitment to inclusivity, imaginative risk-taking, excellence, and respect, ensuring enriching experiences for all. 

 

How To Apply: 

Harbourfront Centre values and is committed to diversity and inclusiveness in our teams, creative communities, programmes and services. We invite qualified applicants from all backgrounds to apply. Acceptable applications must include a current resume and a cover letter indicating why you wish to join the team, how you would meet the criteria of what we are seeking, and your salary expectation.

Qualified applicants can submit their candidacy by contacting [email protected] by December 14, 2024. Please quote Assistant Manager, Camps in the subject line of the application.

We sincerely thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.