Development Coordinator

  • Full Time
  • Kitchener
  • On site
  • $45,000 – $50,000
  • Deadline: Open until filled (position may be filled before posting expiry date)
  • Posting expires: August 23, 2024

Kitchener-Waterloo Art Gallery

KWAG is Waterloo Region's leading public art gallery, connecting people and ideas through art, with a focus on the best of contemporary culture.  For the benefit of current and future generations, the Gallery collects, preserves, researches, interprets, and exhibits the visual arts and offers dynamic public programming relating to the visual arts, all with a view to inspiring creativity and an appreciation of the visual arts in the Region. Established in 1956 and incorporated in 1968, KWAG is a non-profit organization open to the public and administered in the public trust. The Gallery emphasizes contemporary art, often premiering works by Canadian and international artists. Exhibitions frequently draw upon selections from over 4000 works from the Permanent Collection to provide a context and forum for dialogue on current exhibitions and contemporary issues. KWAG plays a vital educational role in the community, offering a full spectrum of artistic experience for adults, children and families alike.


The Development Coordinator is an innovative and energetic professional who works closely with all departments at the Gallery, fostering a culture of philanthropy within the organization.  The Development Coordinator plans, coordinates and assures implementation of strategies to develop supporters and raise revenues to support the organization’s mission and goals including writing grants, seeking foundation support, securing sponsorships, overseeing individual giving and memberships, and leading fundraising events. The Development Coordinator works with Gallery staff to achieve the Gallery’s revenue targets. The position reports to the Executive Director.


Key areas of responsibility:


Membership and Donors:

  • Manage the renewal process for all membership levels
  • Manage donor levels within the Gallery’s database, including updating records, preparing reports and preparing data for mailings while streamlining processes
  • Conduct prospect identification and research
  • Track personal progress with prospects by updating prospects component of the database software in a timely manner
  • Implement the Gallery’s donation solicitation and fulfillment activities, including annual revisions to donor letters, timely preparation of reminder letters, processing donations and issuing tax receipts
  • Arrange and implement annual thank-you and renewal phone campaigns to current and lapsed donors
  • Assist in development of collateral membership materials and communications, including website, e-communications and social media platforms. 
  • Manage membership drives and campaigns, including upgrading membership levels 
  • Develop and organize outreach and membership events 
  • Plan for and ensure access by members to programs and facilities according to membership levels


Grants and Foundations:

  • Conduct research, prepare proposals and complete follow-up process for selected sponsorship and foundation opportunities
  • Prepare selected grant applications



  • Ensure the Gallery’s stewardship and recognition program is implemented as outlined in all recognition agreements
  • Development and implementation of the corporate membership and donation campaign
  • Provide documentation and prepare annual thank you packages for sponsors
  • Prepare donor recognition materials (lobby board, newsletters, newspaper advertisements etc.) as required



  • Coordinate fundraising cand special events
  • Oversee the annual Art Gallery auction
  • Oversee the Annual fundraising campaign – Towards an Equitable and Inclusive future



  • Attend Gallery and community events as required to build new relationships, greet guests and facilitate social interactions
  • Contribute to the programs and projects of the KWAG team as a whole and help integrate these activities with the work of others.
  • Participate in development planning and staff meetings as required
  • Provide backup coverage to the Visitor Services and Volunteer Coordinator as required
  • Other duties as assigned

To apply, email your details to

Please submit a CV with a cover letter outlining your experience and suitability for the position to: Jenna Winter, Director of Finance & Administration Email: [email protected] Deadline: Friday July 19th, 5pm