Luminato Festival Toronto
- Contents
- Description
- Position Details
- Pay and Benefits
- Qualifications and Experience
- Application Process
Description
The Role: PRODUCTION COORDINATOR
We are looking for an enthusiastic administrator to join our programming and production team. In this role you will have a chance to directly impact the company’s growth and culture by supporting the producers who bring the projects to life.
Functional Area: Programming & Production
Role Type: Administrative
Salary: $55-60,000 PA
Start Date: As soon as possible
Roles and Responsibilities:
- Act as primary administrative support to the Programming & Production department including but not limited to:
- Contract drafting, reviews and execution
- Submit all departmental purchase orders, credit card requisitions and payment invoices for approval
- Work with the Finance team to ensure payment procedures are streamlined and communicated clearly to programming & production teams
- Support the planning and onboarding of seasonal festival staff
- Maintain internal project and information management systems
- Work with the Programming & Production team to ensure that all departments are working with updated program and project information
- Create, maintain and disseminate production and presentation schedules, providing daily updates to staff during the festival
- Track venue information and availability across the city and coordinate holds as required for festival programming
- Act as team point person for software and functional IT systems (e.g. Microsoft 365, Project Management and/or Customer Relationship Management programs)
- Provide planning, on-site and logistical festival support as needed
- Track and maintain storage and production supply inventory, overseeing any festival-related logistics plus rental/loan inquiries
- Co-ordinate production-related transport requests and pick-ups/drop offs at the Luminato office and storage unit when required
- Assist orderly setup, strike and storage as required
- Assist producing on individual projects when possible or required
Job Details
Location:
Toronto
Pay and Benefits
Salary Range:
$55,000 — $60,000
Qualifications and Experience
Required Qualifications and Experience:
The Candidate:
We understand that not everyone has had the opportunity to cultivate all the skills and experience required to fulfill the responsibilities of this role. We encourage candidates to apply who see themselves as having a solid base skill set for the position and interested in learning the rest.
What You Must Have:
- 3 years of relevant experience
- Highly organized with excellent attention to detail
- High proficiency in Microsoft 365 (namely Outlook, Office, SharePoint, Teams) and comfort learning new technology and applications
- Keen desire to implement efficient systems for working
- Ability to work collaboratively and proactively solve problems in a fast-paced environment
- Excellent verbal and written communication skills
- Interest in and enthusiasm for the arts
It Would Be Nice If You Had:
- Previous arts, non-profit and/or festival experience
- Previous experience working with budgets and accounts coding
- G-Level Driver’s License
Application Process
Will an automated HR system be used to filter applicants?
– No.
Will non-shortlisted applicants be notified?
– No.
Are interviews flexible? (e.g. different interview formats, times, location, remote option)
– Yes.
To apply, email your details to resume@luminato.com
Please send your resume and cover letter addressed to [email protected], subject line: Production Coordinator by Wednesday 18th September, 2025 at 5 pm. Interviews will take place the week of September 23rd We thank all applicants, however only candidates selected for an interview will be contacted. Luminato is an equal opportunity employer and encourages all qualified individuals to apply. Should you require accommodation during the assessment process, Luminato will work with you to meet your needs.