Manager, Finance and Administration

Description

Contract Length: April 22, 2025 – March 31, 2027, with the possibility of extending

ABOUT THE TORONTO BIENNIAL OF ART

The Toronto Biennial of Art’s mission is to make contemporary art accessible to everyone. 

A ten-week event every two years, the Biennial commissions artists to create new works for a city-wide exhibition in dialogue with Toronto’s diverse local contexts. Year-round public and learning programs bridge Biennials and invite intergenerational audiences to explore the ideas that inspire our events. Building upon past editions and offering new ways of seeing and listening, each Biennial connects people to spark meaningful dialogues and imagine new futures.  

For detailed information on the impact of the Biennial, please read our latest Evaluation Report. 

JOB DESCRIPTION

The Manager, Finance & Administration is responsible for TBA finance and office administration. They manage the accounting processes and deliver general financial reporting functions for the organization. The incumbent ensures the accurate and timely preparation of financial information, including month-end closings and working alongside the external bookkeepers and accountants as required. The incumbent also manages office operations for a team of 12-15 during peak Biennial years and 6 during off-years.

KEY RESPONSIBILITIES

The Manager, Finance & Administration will:

• Perform the day-to-day accounting functions: accounts payable, accounts receivable, and general accounting transactions; including all payroll changes and adjustments, and liaising with Bank Representatives as required; 
• Establish and track artist budget fees and commissions, in collaboration with Exhibitions and Programs departments. Work alongside the Executive Director and Development team in financial planning, reporting, monitoring, and forecasting processes with annual operating budgets, including cash flow, and other special project/grant budgeting and reporting processes as required, including CADAC and Evaluation Reports;
• Assists the Executive Director, with the management of organizational cash flow, forecasting and asset management;
• Coordinate the annual audit process and liaise with external accountants / auditors as required;
• Manage the day-to-day operations of the office including establishing guidelines and protocols with senior management, maintaining organizational records, ordering and maintaining office and electronics inventory, and support IT functions as necessary;
• Assists and provides administrative support to the Executive Director, Deputy Directors and Board of Directors as required;
• Via the Executive Director, support the TBA Board with administrative asks as related to updating board files, scheduling meetings and interviews;
• Work cross functionally with Senior Managers and Directors to support Human Resources  tasks, including the recruiting process and onboarding new hires,  tracking employee vacation and sick days, managing employee benefits, and overseeing WSIB coverage and general insurance renewals, and liaise with external HR Representative as required;
• Manage scheduling and agenda preparation of bi-weekly team meetings;
• Act as Super Administrator for organizational hosting platforms along with the Executive Director;
• Additional projects and tasks as assigned