Call for Board Members: Multiple Positions | Remote & In-Person

Discovery Category: Board Members
Start Date: Jun 01, 2020
End Date: Nov 30, 2022
Format: In-Person
Venue Name: Factory Media Centre
Address: 228 James Street North
Provider: Factory Media Centre
WebSite Address:


Factory Media Centre (FMC) is seeking dedicated, driven, and enthusiastic individuals to join its Board of Directors. Serving on a board is a challenging and rewarding way to support your local arts community.

FMC is Hamilton’s artist-run resource centre for film, video, new media, installation, and sound art. The Factory advances the discourse of contemporary media arts locally and nationally through exhibitions, screenings, workshops, educational and community-based programs, as well as access to multimedia equipment, editing software, and studio space.

FMC has multiple positions available, and are especially seeking individuals with a background or interest in Secretary Duties, Fundraising and Development, Legal Expertise, and/or Media Equipment. If this sounds like you, or if you have any questions, email Kristina at

Board Responsibilities:

  • Attend monthly board meetings, and the annual general meeting
  • Prepare for meetings by reading agendas, minutes, reports or other relevant documents
  • Understand and demonstrate a commitment to the organization’s mandate and programs
  • Discuss and vote on important issues pertaining to the governance of the organization, including strategic focus in the form of short and long-term goals
  • Implement policies and procedures in line with the current strategic plan, help run committees, and advise and assist FMC staff when needed
  • Lend experience and expertise by actively participating in meetings and at least one committee (programming, finance, communications, equipment, fundraising)
  • Keep up-to-date on standards in the artist-run and non-profit sectors, attend professional development opportunities when necessary
  • Ensure the organization is meeting all its legal and financial responsibilities
  • Inform the executive of any potential conflicts of interest and maintain confidentiality
Role Specific Responsibilities
  • Preparing agendas in consultation with the chair and chief executive, and circulating them and any supporting papers in good time
  • Making all the arrangements for meetings (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs, etc)
  • Receiving agenda items from other trustees/staff
  • Checking that a quorum is present
  • Taking minutes (or being responsible for them being taken) and circulating draft minutes to all trustees
  • Ensuring that the minutes are signed by the chair once they have been approved
  • Checking that trustees and staff have carried out actions agreed at a previous meeting
  • Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required)
  • In organisations that are companies, fulfilling the functions of a company secretary if these responsibilities have not been delegated to a member of staff
  • Sitting on appraisal, recruitment and disciplinary panels as required
Fundraising Director
  • Organising and helping with fundraising, donation campaigns and events
  • Developing strategies to encourage new or increased contributions
  • approaching businesses, local authorities, trusts and individuals to secure funding
  • Attending fundraising events; and promoting the organization’s activities and programs
  • Monitor progress of fundraising drives
  • Write speeches, press releases, or other promotional materials to increase awareness of the causes, missions, or goals of our organization
  • Compile or develop materials to submit to granting or other funding organizations
Legal Director
  • Making considered, informed, and independent decisions on behalf of the organization
  • Ensure the organization’s obligations are met with honesty and accurately represent the corporation’s financial or other position
  • Familiarizing themselves with the incorporating statute as well as the organization's constitution and bylaws
  • Reviewing the organization’s financial statements, CRA filings, and insurance
  • Ensure the organization follows contractual grant obligations
  • Liaise with lawyers and obtain professional advice when necessary
Media Equipment Director
  • Helping to maintain FMC’s rental equipment
  • Performing annual quality assuring checks with FMC staff
  • Researching and presenting the board of directors with gear proposals which will complement FMC’s current library.
  • Work together with FMC staff and board to prepare media acquisition grants
  • Organizing meetings with distributers to test new gear
  • Performing minor repairs on equipment, and arrange for professional repairs when necessary
  • Helping staff with exhibition installs when necessary

Please note that serving on the board is a volunteer commitment. Board terms are two years and the time commitment is approximately 5-8 hours per month. Ideal candidates are practicing media artists and/or community-minded persons who have a strong interest in arts and culture. Professional training in the arts is not required.

FMC is committed to equity in all aspects of its operations. We encourage applications from indigenous people, persons with disabilities, ethnic or racial minorities, immigrants and refugees, Francophones, LGBTQI+ persons, women, and persons of all socio-economic walks of life.

How to Register:

Interested parties should submit their CV and letter of intent to with the subject line “FMC BOARD APPLICATION.”

Contact Info: