Apprenticeship & Outreach Coordinator

Date Posted: May 26, 2023
Application Deadline: Jun 14, 2023
Start Date: Jul 05, 2023

Salary From: 50K To 55K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Health, Pension
Organization's Field/Discipline: Cultural Industries
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

DGC Ontario
The Directors Guild of Canada Ontario (DGC Ontario) is a provincial labour organization representing more than 3,300 key creative and logistical personnel working in the screen-based industries in the areas of direction, assistant direction, design, production management, locations, accounting and editing. DGC Ontario secures work opportunities for its Members, represents their interests through the negotiation and administration of collective agreements, and engages in extensive industry advocacy and lobbying activities at the provincial and municipal levels.

Job Description

Reporting to the Director of Member Services and the Apprenticeship, Equity & Outreach Manager, the Apprenticeship & Outreach Coordinator is responsible for coordinating all aspects of the Guild Apprenticeship Program (GAP), including reviewing applications, setting up interviews, communicating with accepted applicants about training, and co-hosting GAP training. This position also assists with outreach events.
Duties include, but are not limited to:

• Serves as the initial point of contact for the DGC Ontario Apprenticeship program, answering general and specific inquiries regarding eligibility requirements for the Guild Apprenticeship Program intake
• Processes Guild Apprenticeship Program applications during intake periods; liaises with the Director of Member Services, Apprenticeship, Equity & Outreach Manager, Caucus Representatives, and Membership Chair throughout pre-interview application vetting process; compiles and creates files of application packages for interview stage
• Coordinates the GAP interviews; communicates with accepted applicants about training
• Receives and confirms payment from successful Guild Apprenticeship Program applicants 
• Updates and maintains the accuracy of Member files for Apprentices, including setting up new profiles in the database, and notifies Apprentices when it is time to graduate
• Assists with setting up meetings, emails course materials to GAP participants, contributes to/participates in Member Services events, and GAP Orientation training when appropriate
• Assists with coordinating and scheduling speaking engagements, and if necessary, coordinates and schedules travel required for those engagements
• Assists with ensuring all presentation materials are kept up-to-date
• May, on occasion and as assigned by the Director of Member Services and/or Apprenticeship, Equity & Outreach Manager, represent DGC Ontario at panels, job fairs, high school and university/college speaking opportunities talking about the Guild Apprenticeship Program and benefits of being a Guild Member and the realities of working in the film and television industry in Ontario
• Assists with the preparation of statistics for GAP and outreach initiatives
• Handles additional administrative tasks and projects as assigned by management

 

Requirements:

• High School Diploma or equivalent office experience
• Strong attention to detail, well organized, solid record keeping skills and excellent communication skills
• Exhibits a positive and helpful service-oriented attitude
• Strong and confident public speaker
• Knowledge of the film and television industry in Ontario is a requirement
• Able to handle high volume work with tight deadlines
• Previous experience working in, or being part of, a Membership based organization is a key asset
• Able to establish and maintain positive and collaborative working relationships
• Proficient with Windows and Microsoft Office software suite including Outlook, Word, Excel, Power Point and FileMaker Pro or equivalent
• Able to work productively in a team environment as well as independently
• This position may require travel throughout the Province
• Must have a current and valid G license

Additional Info:

• This is a high performance work environment
• Some evening and weekend work is required (subject to overtime)
• This position will be trained in the office full-time for the first 3 - 4 months, then may move to a hybrid work schedule
• Start date of this position is either July 5 or July 12

How to Apply:

Please submit a cover letter and resume no later than Wednesday, June 14, 2023 to:
hiring@dgcontario.ca 

Incomplete submissions will not be considered.

No phone calls or follow-up emails please. We thank all applicants, however only those being considered for an interview will be contacted directly.  

DGC Ontario is an equal opportunity employer committed to fostering a diverse, inclusive and discrimination-free work environment. We consider all qualified applicants and will meet the needs of those requiring reasonable accommodations.