Executive Assistant

Date Posted: Jul 31, 2020
Application Deadline: Aug 23, 2020
Start Date: Sep 14, 2020

Salary From: 50K To 50K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Health, Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Inuit Art Foundation

Established in 1987, the Inuit Art Foundation is a non-profit, Inuit-led charitable organization providing support to Canada’s Inuit art communities. The sole national body mandated to promote Inuit art within Canada and internationally, the Foundation undertakes advocacy on behalf of artists and realizes a number of strategies aimed at enhancing the appreciation and interpretation of Inuit art. The Foundation works with the rich history of Canada’s Inuit artist expressions while actively contributing to the development of contemporary practices. The Inuit Art Foundation published the Inuit Art Quarterly magazine. As a registered charitable organization in Canada and the United States, the Foundation welcomes donations, sponsorships, legacy gift and in-kind contributions.



Job Description

Application Deadline: August 23, 2020 at 5 PM
 
The Inuit Art Foundation is seeking an Executive Assistant to join our administrative team who possesses exceptional attention to detail, critical thinking and problem solving abilities and excellent time management skills in support of the IAF’s Executive Director.
 
The Inuit Art Foundation, established in 1987, is a national arts service organization serving Inuit artists and publisher of the Inuit Art Quarterly, the sole magazine dedicated to circumpolar Indigenous art. 
 
Although the Inuit Art Foundation has transitioned to a remote office environment, due to the nature of this position the Executive Assistant must be located in Toronto, ON, as they will be required to regularly conduct on site tasks.
 
The Role
A key member of the administrative team, the Executive Assistant will be responsible for supporting the Executive Director in order to support and enhance the work of the organization. Some of your duties will include schedule coordination, financial management assistance and governance support. The Executive Assistant will work directly with the Executive Director, as well as the entire administrative team, to create an efficient and impactful environment to support the IAF’s success.
 
The Executive Assistant will be able to manage complex scheduling requirements, uphold the highest standards of confidentiality and excels at handling multiple overlapping tasks. It is essential that the candidate have previous experience in administration, possess an eye for detail and have a strong ability to work collaboratively. 
 
Responsibilities:
  • Coordinate the Executive Director’s schedule and communications including organizing meetings, preparing and circulating agendas, and interfacing with external stakeholders;
  • Support the Executive Director and leadership team with project management, including expense tracking and report generation;
  • Assist with financial procedures and reporting, including assisting with annual audit and annual report preparation;
  • Work with board members and the Executive Director to determine and maintain a schedule of board meetings annually; and
  • Ensure that board meeting notices and materials are distributed in a timely fashion
Status: Permanent, Full-Time
Salary: $50,000 annually + extended benefits package, which includes medical, dental, vision and paid vacation

Requirements:

Qualifications:
  • Previous experience supporting a senior executive, including minute taking, preparing agendas, financial processes and coordination of schedules with experience in a non-profit environment, preferred;
  • Demonstrated strong organizational skills with ability to prioritize multiple competing tasks, manage a full work-load and meet deadlines in a busy and nuanced environment;
  • Demonstrated effectiveness in identifying and analyzing situations and problems, suggesting viable solutions with consideration to departmental operations;
  • Demonstrated excellence in interpersonal, written and verbal communication skills including ability to demonstrate tact and diplomacy with varied groups of stakeholders;
  • Comfortable working within Apple and Google environments, with proficiency in Microsoft Office, including the use of word processing, presentation software and spreadsheets, Salesforce, QuickBooks and adaptable to learning new skills as required; and
  • Demonstrated commitment to discretion and confidentiality
 
Prior experience with Inuit art will be considered a strong asset. 
 
If you don’t possess all the skills listed above but are enthusiastic about the position, please don't hesitate to apply. We support diversity and inclusion in our work and are interested in diverse candidates with varied experiences, and not only in those who might fit the description above.
 
We value employment equity and strong encourage applications from Inuit and other Indigenous, Black and racialized people; people with disabilities; all genders; and the LGBTQ2S+ community. If you require accommodation in the recruitment process, please let us know by email at hr@inuitartfoundation.org

Additional Info:

Why Join Us
We are a motivated and enthusiastic team, driven by our mission to support and share Inuit artistic excellence. You will be surrounded by hardworking and dedicated team members who share the common vision of the arts ability to transform lives. You will bring the best of circumpolar art to the world, increasing the visibility of artists and cultural workers in national and international contexts.
 
We value curiosity and creativity in our team, and believe in life-long learning. We are committed to professional development via hands-on training, mentorship, conference attendance, in office workshops and travel opportunities. We know a strong workplace is rooted in mutual respect and believe that diversity and inclusion are crucial to our shared success.
 
Located in the Junction Triangle neighbourhood in Toronto, ON, the IAF’s newly renovated, bright and airy main offices are located in an accessible, converted heritage building, adjacent to the West Toronto Railpath. As a national charity, the IAF supports a team of employees working across Canada with effective remote working tools and equipment. 
 
The Inuit Art Foundation’s main office is located on the ancestral and traditional territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishnaabe and the Huron-Wendat, the original owners and custodians of this land. Today, this place is home to many, including a diverse urban Indigenous community of Inuit, First Nations and Métis.

About the IAF
Established in 1987, the Inuit Art Foundation is a non-profit, Inuit-led charity providing support to Canada’s Inuit art communities. The sole national organization promoting Inuit art within Canada and internationally, the IAF advocates on behalf of artists and works to enhance the appreciation and interpretation of Inuit art.

How to Apply:

Interested applicants should submit a letter of intent and resume as a single pdf with the subject “Executive Assistant” to hr@inuitartfoundation.org by 5PM on August 23, 2020. Your interest in this opportunity is appreciated; however, only those candidates selected for an interview will be contacted.

COVID-19 Resources
There are many supports and financial relief for artists, creatives, and cultural workers at this time. You can find them on our FYI page.

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