Executive Assistant for President

Date Posted: Feb 07, 2019
Application Deadline: Feb 22, 2019

Salary Range: 40K - 60K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Health
Organization's Field/Discipline: Business
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Dine Alone Records
Dine Alone Records is inspired by the idea of wanting to reach as many people as possible with music that moves us.

Dine Alone Records is a Canadian independent record label, founded in St. Catharines and Toronto by Joel Carriere. The label is now based in Toronto, Nashville and Los Angeles.

Job Description

Dine Alone Records is in need of an experienced and motivated Executive Assistant to support the President of Dine Alone Records/Bedlam Music Management. The main goal of this role is to maximize efficiency and support for the label’s founding father, so he can focus on growth to positively impact our vast roster of talented musicians and upcoming artists. What we see in the
ideal candidate? They possess excellent communication skills, have
independent working capabilities, a sense of urgency, and most importantly have a love and passion for music! We hope the candidate brings their A-game to the team including great organizational and prioritization skills, and the ability to multitask, as there are a few moving parts. Dine Alone Records is growing rapidly and have big goals for the future, so we’re looking for someone who’s ready to meet the challenges of the job and enable us to enjoy sustainable success.

 

Requirements:

EA Responsibilities
• Complex calendar management for personal and business activities
• Scheduling of internal and external meetings
• Plan extensive domestic and complex international travel schedule
• Manage expenses in a timely manner
• Make timely and smart decisions; understand when to take ownership of a decision and when to involve other parties
• Exceptional verbal and written communications skills and the ability to switch gears at any given moment
• Coordinate logistics to afford a seamless travel experience
• Interact with external partners
• Understand intricacies of cultural differences and operate within multiple time zones simultaneously
• Organize team events, Quarterly events, etc.
• Set up of VC connections for conference call coordination and
document ownership
• Ability to work with an awesome team
• Drive and track completion of key deliverables and follow-up on
outstanding items and other projects as needed
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner

Basic Qualifications
• 3+ years’ experience providing executive level assistance in a fast-
paced environment
• Ability to quickly learn organizational structure and the objectives of the team
• Must demonstrate passion and enthusiasm for Dine Alone Record’s
vision
• Strong organizational and communication skills
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Impeccable attention to detail
• High level of integrity and discretion
• Sense of humour and ability to work while having fun in a music driven environment
• Ability to communicate effectively with a variety of groups such as
external partners, senior management, peers and outside vendors
• Highly motivated, organized individual who is able to work effectively with minimal supervision
• Excellent Outlook, SharePoint, Microsoft Word and Excel skills
• Ability to maintain composure and task switch efficiently in a rapidly
changing environment

Preferred Qualifications
• Music/entertainment industry experience
• Bachelor's Degree
• Great time management skills
• Innovative and thinks outside the box proactively, strategically and
analytically.

How to Apply:

Please forward a CV and resume to:
lisalogutenkow@gmail.com